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Picktime® vs Appointy: Which Free Appointment Scheduling Plan Offers More?

Picktime vs Appointy: Compare free plans for staff, rooms, equipment, locations, services, and appointment limits to see what each one covers.

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At a glance

Picktime vs. Appointy: What’s Included in Each Plan?

Picktime and Appointy compared on free plans, booking limits, team members, resources, locations, calendar sync and branding
 PicktimeAppointy
Free planFree ForeverFree Covers One Staff and Five Services
How Many Bookings Are Free?Unlimited Appointments100 a month
Team Members on FreeThreeOne
Rooms and Equipment as Bookable ResourcesUp to 3 resources on FreeProfessional ($49.99/month, billed annually)
More Than One Location on FreeManage 2 Locations on FreeEnterprise includes 2 locations ($79.99/month, billed annually)
Calendar sync on the free planOne-Way Sync to Google, Outlook, iCloud, and ExchangeGrowth and Higher Plans
Where Paid Plans StartStarter: $3/user/month, billed annually (3 users)Paid Starts at $19.99/Month, 1 Staff Included
Remove the Vendor BrandingAvailable on Pro for booking pages and customer emailsEnterprise only ($79.99/month, billed annually)
Fill Open Spots From the WaitlistAvailable on ProNot listed
AI receptionist that answers the phoneYes , Paid-plan add-on (AI Receptionist); currently supports U.S. regionsNot listed

Checked September 1, 2026 against Picktime’s pricing page and Appointy’s published pricing information. Every cell reflects what each vendor publishes. “Not listed” means the feature does not appear in that vendor’s own plan comparison. It does not mean the product cannot offer it.

Where each one wins

Picktime Offers More Free Booking Capacity. Appointy Includes Free Reminders and Zapier.

Neither free plan is a trial. Both are permanent free plans, but each has different limits. The right fit depends on what your business needs to book and manage.

Where Picktime wins

When Your Business Has Multiple Staff, Rooms, or Locations

  • Rooms and equipment are included on Picktime’s Free plan. A treatment room, reformer, court, or van can be set up as a bookable resource, and Picktime’s free app for scheduling prevents two bookings from using the same resource at once. Appointy lists rooms and equipment under Professional, priced at $49.99 a month when billed annually. Rooms and equipment.
  • Adding a second location should not require a big upgrade. Picktime’s free booking system includes multiple locations on its Free plan, with each location able to have its own hours and team on the same account.
  • Picktime’s Free plan doesn’t have a monthly appointment cap. Appointy’s Free plan allows up to 100 appointments a month. Its paid plans also have a fair usage limit of 2,000 appointments a day. Picktime includes unlimited appointments on Free, so passing 100 appointments in a month doesn’t force you to upgrade. Picktime’s Free plan includes an online booking page, but removing Picktime branding requires the Pro plan.

Where Appointy wins

If all you need is one free calendar with reminders and payments

  • Appointy scheduling software includes appointment reminders on its free plan. Picktime’s Free plan sends booking notifications, while scheduled reminders start on Starter. A notification goes out when someone books, while a reminder is sent before the appointment.
  • Let customers book through Google listings. Appointy offers Reserve with Google on Growth and higher plans, giving customers another way to book through eligible Google listings.
  • Appointy includes business analysis reports on Growth and higher plans. That can help if you need regular reports on bookings, staff, and revenue.
  • Payments are different on the free plans. Appointy’s Free plan accepts card payments through Square and includes Square’s point of sale. Picktime’s Free plan uses PayPal, while Stripe and Square start on Starter.

The call that comes in while you are with a client: Picktime answers it. An AI receptionist takes the call around the clock and several at once, captures the caller’s details, guides them to a time, books them into the same calendar as everybody else and transcribes the call into your dashboard. It appears nowhere on Appointy’s plan comparison, at any tier. How it answers.

Cost

Four Appointy Plans, Three Picktime Plans. Here’s What Upgrades Unlock.

Picktime’s free plan costs $0, while its paid plans use per-user pricing. Team member, resource, location, and class limits vary by plan, but appointments remain unlimited. The Free plan is permanent, with no end date and no card required. The pricing page shows what each plan includes and all current Picktime pricing details.

Appointy pricing includes four plans. Free costs $0 and includes one staff member, five services, and up to 100 appointments a month. Growth costs $19.99 a month when billed annually or $29.99 month-to-month. It still includes one staff member, and each extra staff member costs $5 a month. Professional costs $49.99 a month when billed annually or $59.99 monthly. It includes five staff members, with extra staff costing $7.50 each. It is also the first plan that lets you book rooms or equipment. Enterprise costs $79.99 a month when billed annually or $99.99 monthly. It adds a second location and lets you remove Appointy branding. All paid plans include a 14-day trial with no card required. After the trial, the account moves to the Free plan instead of expiring.

So this is not really a free-versus-paid choice. Both free plans are permanent. The real question is how far each one takes you before you need to upgrade. A solo practitioner who needs one calendar and payments may never hit Appointy’s free limit. On Appointy, a three-person team on Growth costs $29.99 a month; a business that needs resource scheduling must move to Professional at $49.99 a month, and adding a second location requires Enterprise at $79.99 a month. All three examples use annual billing. However, Picktime’s free scheduling software covers those same needs on its Free plan, with no upgrade required.

See Picktime pricing
Before you commit

Four Free Plan Details Worth Knowing before you upgrade

Every Appointy figure below comes from the pricing table above, checked against its pricing page on September 1, 2026. The new part here is the math. Once you add the people, locations, resources, and upgrades you actually need, the real cost becomes much easier to see.

100 Appointments a Month? That’s 5 a Day

The Appointy Free plan allows 100 bookings a month. That works out to about 5 bookings a day over 20 working days. A consultant seeing 3 or 4 clients a day would stay within the limit. At eight appointments per working day, you would reach the 100-appointment limit during your 13th working day.

Upgrade First, Add Staff Separately

Growth costs $19.99 a month when billed annually, but it still includes only one staff member. Each extra staff member costs $5 a month. A three-person business would pay $29.99 a month on Appointy Growth, billed annually. Picktime already includes three team members on its free plan. The headline price is only the starting point when you need more staff.

The Trial Ends. Your Account Does Not

Appointy gives you 14 days to try any paid plan, with no card required. When the trial ends, your account moves back to the free plan instead of being locked. You can continue using Appointy’s free plan, but you’ll need to work within its staff, service, and appointment limits unless you upgrade.

Free Capacity. Paid Waitlist

Picktime’s Free plan includes up to two classes. Set the capacity for each session, and new bookings stop once all available spots are filled. The waitlist is available on Pro and can offer an open spot to the next person when someone cancels. Appointy does not list a waitlist in its plan comparison, so there is no published free or paid option to compare on that feature.

Switching

Switching from Appointy to Picktime? Start Here.

01

Set Up Your Services and Staff Working Hours

Appointy’s Free plan allows five services, so many businesses only need to rebuild a short list. Set each service’s duration, assign your team members, and configure their working hours. These settings determine which appointment times customers can book. Then add your rooms and equipment in Picktime’s free appointment booking app, since Appointy does not offer bookable resources until Professional.

02

Export Your Client List First

Export your client list from the Appointy booking system before you start rebuilding anything. Appointy says you can export your information at any time, on any plan. Import your customer list into Picktime using a supported CSV file so your existing contact details are available in the new account. Existing bookings do not move over automatically, so keep track of those separately.

03

Move Existing Appointments Before Sharing Your New Link

Before sharing your Picktime booking link, add your upcoming Appointy appointments to the Picktime calendar so those times are accounted for. Then update your website, social profiles, and customer communications with your new Picktime booking link. Stop directing new customers to Appointy. Keep a record of your existing Appointy bookings until they’re completed, so you can check that no appointments were missed during the switch.

Deciding

Pick the Free Plan That Holds What You Need

  • Choose Picktime’s scheduling software if…

  • The one that usually decides it You need to schedule up to three rooms, courts, or equipment items without upgrading to Appointy Professional at $49.99 a month, billed annually.

    Choose Picktime

  • You have up to three team members and want to manage their appointments on a free plan instead of paying to add staff on Appointy Growth.

    Choose Picktime

  • You run or plan to add a second location with its own hours and team.

    Choose Picktime

  • You want to keep taking bookings for free, even when business gets busy.

    Choose Picktime
  • Choose Appointy if…

  • You want appointment reminders on the Free plan and do not need the features listed above.

    Choose Appointy

  • Booking directly from Google search matters more to you than booking rooms or equipment.

    Choose Appointy

  • You need regular reports on bookings, staff, and revenue as part of your daily work.

    Choose Appointy
Questions

FAQs for Picktime vs Appointy

Is Picktime a free alternative to Appointy?

Yes, Picktime is one of the free Appointy alternatives for businesses that need online appointment scheduling. Picktime’s free plan includes three team members, three bookable resources, two locations, and unlimited appointments. Appointy’s Free plan includes one staff member, five services, and up to 100 appointments per month.

How do Picktime and Appointy pricing and free plans compare?

Both Picktime and Appointy offer permanent Free plans, but Picktime includes more team members, resources, and booking capacity. Picktime’s Starter plan costs $3 per user/month, while Appointy’s Growth plan starts at $19.99/month, both billed annually. Picktime also offers Pro, while Appointy offers Professional and Enterprise. For the latest plan features and limits, see Picktime pricing.

How many appointments can my business accept each month with Picktime vs. Appointy?

Picktime allows unlimited appointments on its free and paid plans, with no monthly booking cap. Appointy’s free plan limits businesses to 100 appointments per month, while its paid plans follow a fair usage policy. With Picktime, you can continue accepting appointments as your business grows without upgrading because of booking volume.

Can I book rooms and equipment with Picktime or Appointy?

Yes, both Picktime and Appointy support room and equipment scheduling, but availability differs by plan. Picktime’s Free plan includes up to three bookable resources, such as meeting rooms, treatment rooms, or equipment. Appointy offers resource scheduling starting with its Professional plan. Picktime also lets you book resources independently or link them to services.

Can I manage services and resources with Picktime or Appointy?

Yes, both platforms let you manage services and resources. Picktime lets you create unlimited services, set their durations and prices, assign team members, and link services to required resources. Appointy’s Free plan includes five services, while Growth and higher plans offer unlimited services. Resource scheduling is available on Appointy Professional and higher plans.

Picktime against the rest

vs Calendlyvs Setmorevs Square Appointmentsvs SimplyBook.mevs Acuity Schedulingvs YouCanBook.mevs Zoho Bookingsvs Google Calendar

Rounded up elsewhere

Calendly alternativesSetmore alternativesAcuity Scheduling alternativesBest free appointment schedulingBest free scheduling softwareBest appointment scheduling softwareBest scheduling appsBest online booking systemsBest for small businessBest class scheduling software

Add the Room. Bring the Team. Keep It Free

Start with three team members, three bookable resources, and two locations on Picktime’s Free plan. Manage unlimited appointments, let customers book online, and collect payments through PayPal without upgrading to a paid scheduling plan.

Start freeSee what each plan carries