01
Say how big the week is
Your open hours, and how many people are taking bookings. Multiply those and you have the hours you are paying to have available, which is a bigger number than most people expect, and the one every other line comes out of.
Free availability calculator
Put in your hours, how many of you there are and what is already booked, and see how many appointments are genuinely still free this week, after the time that goes on admin. No account, no email address.
This calculator needs JavaScript to run. Everything under it reads perfectly well without, including how it works, what it will not do and the questions people ask.
Nothing leaves this browser. These figures are saved on this device only. There is no account and nothing is uploaded.
How it works
Put in five numbers, read what is left, see where it went
02
Take off what never gets sold
The admin figure is hours per person per week: answering the phone, writing appointments down, ringing people back. It is the line most calculators leave out, and it is usually the difference between the capacity you think you have and the one you can actually sell.
03
Read what is still free
The bottom row is how many appointments you could still take this week at today’s staffing. Book more than the hours allow and it says so instead of going negative. Copy the numbers takes the whole working out with you.
Honestly
It counts the empty slots. It cannot go and fill them.
What is above is arithmetic on numbers you supplied, which is why it makes no claim about your trade and carries no figures of its own. It counts appointments rather than money, because what an hour is worth is yours to know. The five numbers are kept in this browser, so clearing your browsing data clears them.
It also cannot do the four things the answer points at. It does not know what is actually in your calendar, so “booked” is a number you typed. It cannot show the free slots to anybody. It will not fill a cancellation, which is where most of the lost capacity goes. And it cannot cut the admin figure: only taking the front desk off the floor does that.
If you want the next four things
-
The free slots are visible to customers
Booking page -
A cancellation refills itself
Capacity and waitlists -
The admin hours stop being yours
Notifications -
You can see what actually happened
Reports
That is what a booking page is for, and Picktime has a free plan rather than a free trial.
Start freeMore free tools
All free toolsEverything here works the same way: no account, nothing saved to us
HRS
Business hours calculator
Work out the open-hours figure this calculator starts from, breaks taken off the right days.
Add up a week SHIFTEmployee schedule maker
See who is actually on when, and whether the rota covers the hours you just counted.
Build a rota WEEKSchedule maker
Lay the week out block by block and see the gaps for yourself rather than as a total.
Lay out a weekQuestions
Working out availability: common questions
Is the availability calculator really free?
Yes, and there is nothing to sign up for. No account, no email address, no trial that runs out and no limit on how often you use it. It is free because it is useful on its own, and because some of the people who use it will want to stop counting by hand.
Where are my figures saved?
In this browser, on this device, and nowhere else. Nothing is uploaded to Picktime and there is no account holding it. It survives closing the tab; it does not survive clearing your browsing data. Copy the numbers gives you a copy that lasts.
What counts as admin?
Anything that uses a bookable hour without being bookable: answering the phone, writing appointments in, ringing people back, chasing a deposit. It is entered per person per week because that is how it is felt. Set it to zero if somebody else does all of it.
Why does it not show money?
Because what an hour is worth is yours to know, and a figure invented here would be worth nothing. It stops at the unit you can price yourself (appointments still free) and leaves the multiplying to you.
It says I am overbooked. Is that wrong?
It means you have entered more bookings than the hours allow at that appointment length, which usually means the real appointments are shorter than the one you picked, or people are working through the admin time rather than alongside it. Both are worth knowing.
You know what is free. Now let people take it.
Publish the slots that are actually open and let customers book them without ringing. Free, no card, set up in minutes.
