A job that runs eight months generates a meeting a fortnight, on a site the client cannot walk onto unannounced. Picktime gives each site its own hours and its own page, puts the gate address on every confirmation, and lets the client move a date themselves, so a progress walk-round, a stage sign-off and the snagging visit are booked from a link instead of renegotiated fourteen times by text.
Blu ProjectsBook online
Progress walk-round1h · Every 2nd TueSeries
First fix sign-off1h · Site AClient
Snagging walk2h · HandoverBook
Next free7:30 AM10:00 AM1:45 PM
Whole run
Booked once
Every fortnight through to handover
Induction
Asked at booking
Boots, hat and who else is coming
Site and signatories
All free
Or the slot is not offered
Project scheduling software for construction usually means a programme tool that tells you what order the trades go in. None of this does that. All of it deals with the person who is paying for the building and wants to see it.
On the paid plans, set the visit to repeat for the length of the job and every date is held in one go, in your calendar and the client’s. Nobody sends a message every other Thursday asking whether next week still suits.
One site starts at half seven and another cannot take visitors before eight because of the school. Each one keeps its own hours, its own staff and its own link, all inside one account.
First fix, second fix, the kitchen delivery, handover, snagging. Each is its own bookable thing with its own length and its own notes, so nobody arrives expecting twenty minutes and stays for two hours.
On the paid plans, ask on the form who is coming, what they need to be lent and whether they have been inducted on this site before. It is attached to the visit, so whoever meets them at the gate already knows.
A confirmation when the visit is booked, on the free plan, and a reminder before it on the paid plans. Each carries the gate address and a link to move the date, so a client who cannot come says so the day before rather than on the phone from the gate.
A first-fix sign-off with the site manager, the client and the architect on it is offered only at hours all three are genuinely available, checked against the calendars they actually keep. That means the date the client picks is a date that exists rather than one that has to go round the group again, and a site manager who is on another job on Wednesdays is never offered for a Wednesday, however much everybody else would like one.
The end of a job is where the diary falls apart: the client wants a date, the date depends on the last trade finishing, and everybody is trying to arrange it by text. Open the handover and the snagging walk-round on the booking page when the programme is firm enough, send the link, and the client takes the morning that suits them. The second snagging visit is booked from the confirmation of the first, and the whole thing lands in the calendar without anybody being rung during a meeting.
Twenty past seven, and there is a car outside the hoarding at Wharf Road. The client has come for the fortnightly walk-round, which was moved to Thursday two weeks ago in a message nobody wrote down, and the site manager is at Bell Lane until eleven.
Picktime puts the walk-rounds on the site’s own hours, with the site manager’s real availability behind them, so a date is only ever offered when the people it needs are free. A date that has to move gets moved on the page, and everybody who is on the visit sees it move.
Each site is its own location with its own working hours, its own staff and its own booking page. Set the hours the gate is staffed and the days it cannot take anybody at all.
Progress walk-round, first fix sign-off, kitchen delivery, handover, snagging: each with its length and who has to be on it. On the paid plans, add the questions you want answered before anybody arrives.
Share the link, let them take the mornings the gate is staffed, and the confirmations go out on their own. On the paid plans, book the fortnightly visit as a run rather than as one date.
The free plan has no end date on it and no card behind it. What moves you onto a paid plan is how many of you there are and how many places you run.
A booked walk-round lands in the calendar your managers, the architect and the client already live in, and a day blocked out there stops being offered here. A design review gets its meeting link generated with the booking and sent out on the confirmation, with Teams, Zoom and Meet on the paid plans.
Picktime runs in a phone browser as well as on a laptop, with iOS and Android apps, so the scheduling app for construction visits travels with the site manager and shows who is coming through the gate this afternoon without a walk back to the cabin.
Picktime is free site visit booking software for construction firms facing demanding site work, strict deadlines and several jobs moving at once. It sits beside the project scheduling software construction firms already run to plan the build rather than replacing it, because the programme and the client’s diary are two different problems.
A firm whose bookings are quote visits and site surveys rather than meetings on a live job wants booking software for builders instead. If you are a contractor trying to keep client meetings, site visits and sign-offs straight across more than one job, this is the half of it that books itself.
It gives you a user-friendly service booking page you can personalise with your logo, theme colour and banner image, so clients schedule appointments with their contractor directly instead of ringing. QR codes and booking links make it smoother still, and booked slots are blocked automatically on the page so nothing is offered twice.
Every client’s details, notes and requirements sit in one place instead of scattered across files, so nothing about somebody’s dream project gets lost, and on the paid plans your own booking-form questions tell you the rest before the visit: the postcode, the access, what has been agreed. Automatic email confirmations go out on the free plan and the paid plans add a reminder before the visit, carrying the site, the gate and the time, and you can add a Book Now button to your website and social profiles so leads land on your booking page rather than in a voicemail.
Recurring appointments, also on the paid plans, hold a whole series of progress visits in advance, so clients see consistent progress without rebooking every fortnight.
Run more than one site under a single account, each with its own hours and its own team, connect the calendars and CRM tools you already use, and manage the lot from the job site on the mobile app rather than waiting until you are back at a desk.
Two different kinds, and most firms run both, so the best scheduling software for construction depends on which of the two you are short of. Search scheduling software construction and what comes back is mostly the first: planning tools that sequence the trades and hold the programme. A booking tool like Picktime handles the client-facing half (progress walk-rounds, sign-offs, handover and snagging), and it is free to start. If you are after free construction scheduling software and you mean the programme, this is not it. If you mean the diary the client and the architect book into, it is.
Yes, on the paid plans. Set the walk-round to repeat and every date is held in one action, in your calendar and the client’s, for as long as the job runs. Moving one of them does not disturb the rest.
Yes. Every site is its own location with its own working hours, its own staff and its own booking page, inside one account. A site that cannot take a visitor before eight never offers half past seven.
Yes. A meeting that needs the site manager, the client and the architect is only offered at times all three are genuinely free, so the date the client picks does not have to go back round the group.
Yes, on the paid plans. You write the booking form questions yourself, so the page can ask who is coming, what boots and hat sizes they need lending and whether they have been inducted here before. The answers arrive attached to the visit.
No. Picktime books appointments; it does not sequence trades or hold task dependencies. If you came looking for construction project scheduling software free of charge, meaning a programme you do not pay for, this is the wrong half of the job and worth saying so early. Keep your programme where it is and let Picktime take the client meetings off the phone.
Yes. Every confirmation carries a link they can use to move or cancel, and the change shows up for everybody who is on the visit rather than in one person’s text messages.
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