With Picktime’s coworking scheduling software, members can book available meeting rooms, pods, and event spaces through your Booking Page without checking with the front desk. Set up each space as a bookable resource, manage its availability in Picktime, and keep every reservation visible on the calendar.
For weekly room reservations, Recurring Bookings let your team schedule repeat bookings without adding each one separately. This coworking space booking software gives community managers one place to manage shared spaces and members a simpler way to book what is available.
Blu FloorBook online
Phone booth30m · MembersIncluded
Meeting room2h · 6 seats$60.00
Event spaceEvening · Needs approvalBook
Next free10:30 AM1:00 PM3:45 PM
Pod 2
Released
Nobody checked in, so nobody kept it
Paid at booking
$60.00
From somebody who is not a member
Every reservation
On the calendar
No checking with the front desk
Meeting rooms, phone booths, podcast studios, and event spaces may be booked by different people throughout the day. Picktime’s coworking scheduling software lets your team manage room availability while members see bookable times on the Booking Page. Your team can review reservations in the online calendar.
Add meeting rooms, pods, phone booths, podcast studios, and event spaces as resources in Picktime. With Picktime’s coworking booking software, members can open your Booking Page, choose a space, and reserve an available time on their own.
Control availability and booking rules for your shared spaces, including how far ahead people can book and how much notice you require. When Approve Bookings is enabled, your team can review eligible requests before confirming them. Bookings paid for online may be confirmed automatically.
Mount a tablet outside a meeting room or pod with Picktime Rooms. Members can see whether the room is available, waiting for a booking, or busy. When they arrive, they can check in using their booking code on the room display. If nobody checks in before the countdown ends, the room can be released automatically so it becomes available again instead of sitting unused.
If you rent out a boardroom, training room, podcast studio, or event space, you can collect payment as part of the booking process. The reservation, resource availability, and payment stay connected in Picktime, giving the team one place to manage paid space bookings.
Once a pod, meeting room, or other shared resource is booked, that time is no longer available for someone else to take. Picktime’s coworking space scheduling software checks each resource’s availability before showing open times on the Booking Page, helping prevent overlapping reservations.
You can manage other bookable equipment, such as podcast gear or shared AV equipment, as resources too, with their own availability. For coworking spaces with more than one location, each site can have its own rooms and bookable resources, so members see availability only for the location they choose.
A member’s client, a visiting team, or a candidate coming in for an interview may still need a meeting room even if they do not have a coworking membership. Your coworking booking system can also accommodate guests. Share a public Picktime Booking Page link so visiting teams can choose an available room and reserve it themselves.
Collect guests’ names and contact details during booking, then use Intake Forms to ask for booking-specific information, such as their company name, meeting purpose, or special requirements. The booking is added to Picktime with those details, so the front desk does not have to arrange every guest room booking over email.
It is five to eleven on a Tuesday. Two members are outside the only four-seat pod, both about to join a call. One asked the front desk to hold it on Friday. The other wrote their name on the whiteboard by the kitchen. Two rooms away, another pod has been reserved since ten, but nobody ever checked in.
This is the kind of room conflict a community manager ends up sorting out when bookings live across conversations, notes, and whiteboards.
Picktime’s coworking space booking system lets members book rooms, booths, and studios through a Booking Page, while your team reviews reservations in the Online Calendar. Once a space is booked, that time is no longer offered to someone else. With Picktime Rooms, if nobody checks in before the countdown ends, the unused room can be released automatically and made available again.
Set up pods, phone booths, meeting rooms, podcast studios, event spaces, and shared equipment as resources in Picktime. Set the available times for each resource and enable Allow Online Booking for the spaces you want members to reserve through your Booking Page.
Decide when people can book each space, how much notice you require, and how far ahead bookings can be made. Set each resource’s booking duration and use Approve Bookings if your team needs to review eligible booking requests. If you charge for certain rooms or facilities, you can collect payment as part of the booking process.
Make coworking booking easier for members by sharing your Booking Page in welcome emails, adding the link to your member portal, or displaying a QR code around the workspace. For meeting rooms and pods, Picktime Rooms can run on a tablet outside the door so people can see the room status, check in, and know whether the space is available, busy, or waiting.
If someone calls to arrange a coworking tour or consultation, Picktime’s AI Receptionist can answer and help them book an available appointment.
In your coworking scheduling software, those appointments appear in the online calendar so your front desk can review upcoming tours and consultations.
Your team can review call summaries and transcripts to see what callers asked and which appointments were booked.
The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.
Use Calendar Sync to keep supported appointments connected to Google, Outlook, iCloud, or Exchange calendars. Room and equipment reservations remain managed in Picktime’s Online Calendar. Connect a supported payment provider, such as PayPal, Stripe, or Square, when you want members to pay for room or event-space bookings online.
For rooms and spaces you charge for, you can collect the full amount or a deposit during booking.
Members can book from your online booking page on a phone, laptop, or tablet with nothing to install. For teams looking for a coworking booking app, Picktime’s iOS and Android Mobile Apps let staff review and manage schedules away from the front desk.
Picktime’s coworking scheduling software brings room and equipment reservations into one online calendar, so community managers can see what is booked without checking separate lists or messages. When a room needs maintenance or is temporarily unavailable, your team can update its resource schedule so those times are no longer offered on the booking page.
For regular room use, recurring bookings keep repeat reservations on the calendar without recreating them every week. Picktime Rooms adds check-in support and live room status at the door, and unused rooms can be released automatically when nobody checks in.
Booking rules and approvals give your team more control over how spaces are reserved, while booking links and QR codes make it easy to give members direct access to the spaces they use most.
Coworking operators can collect online payments for room and event-space bookings and manage multiple locations from one account. Calendar Sync keeps supported appointments connected to Google or Outlook calendars, while room reservations remain managed in Picktime. Members get a simple way to find and book available space, while community managers get a clearer view of reservations, availability, and day-to-day room use across the workspace.
Look for software that lets members see available spaces, book online, and gives your team one place to manage rooms and shared workspaces. Picktime supports online booking, resource scheduling, multiple locations, and centralized calendar management.
Yes. Picktime’s Free plan includes a booking page, unlimited appointments, 3 resources, 2 locations, email notifications, and mobile apps. Starter adds recurring bookings, reminders, attendance, and specific booking links. Pro increases the resource limit to 10 and supports unlimited locations. For the latest plan features and limits, see Picktime pricing
Add meeting rooms, offices, and pods as resources in Picktime and set their available times. Enable Allow Online Booking for the rooms you want members to reserve, and keep other spaces available for internal bookings only.
With Picktime Rooms, members can check in using their booking code on the tablet outside the room. If nobody checks in before the countdown ends, the reservation can be released automatically so another member can book the available space.
Yes. You can make spaces available through your online booking page so guests or external customers can view available times and reserve a room.
Yes. Recurring bookings on paid plans let you schedule repeat reservations without creating each booking individually.
Use locations and resources to organize different buildings, floors, meeting rooms, and shared spaces. Your team can manage their schedules and bookings from the same Picktime account.
A floor of rooms A building of rooms bookable by anybody in it, without a spreadsheet.
See meeting room scheduling
Studios A studio and the kit in it, booked by the hour with a load-in and a load-out.
See studio space rental scheduling
Chairs A chair let by the day to stylists who book their own weeks.
See salon chair rental schedulingFree forever for one floor. No card, no trial clock, and every room can be bookable before the desks fill tomorrow.
Google Calendar
Outlook Calendar
Apple Calendar
Microsoft Exchange
PayPal
Stripe
Square