Members book their own class and the six o’clock stops taking bookings at the number of stations on the rig. A place given back goes straight back on the page, where somebody takes it before the class runs, and drop-in visitors book and pay before they arrive rather than at the door at five to six.
Blu BoxBook online
06:00 WOD1h · 14 stationsMembers
Drop-in1h · Visitor, waiver$20.00
On-ramp course4 sessionsBook
Next free6:00 AM12:15 PM5:30 PM
Place dropped at 5
Back on the page
Bookable again by ten past
Paid at booking
$20.00
The drop-in, waiver signed
Class cap
14 stations
Not a number on a whiteboard
Each of these takes something off the coach who is already setting up and gives it to the member, without letting a class take more people than the rig has room for.
Set the cap from what you can actually run: fourteen stations, ten rowers, one coach. When it is reached the page says full and stops taking bookings, instead of twenty-two people arriving for a class built for fourteen. A list to hold the members who missed it is on the paid plans.
The whole week on a page of its own with the class, the time and the places left. Members book from a phone at any hour. Nobody posts "can somebody add me to the six" into a group chat with four hundred people in it.
A member releasing a place from their own confirmation puts it straight back on the page, where the next member looking at the six o’clock takes it, and the waiting list for that class is offered it first. Nobody has to be awake at five to work down a list of names for a class that starts at six.
A visitor from another box books the class, pays for it and signs your waiver as part of the booking. They arrive as a name you were expecting rather than as somebody standing at the door at five to six with a card in their hand.
Nobody walks off the street into a metcon, which is why almost every box runs a foundations course first.
On the paid plans, set it up as a series with a start, a last date and a cap, so somebody signs up once and holds the same slot through all six sessions rather than rebooking each week and dropping out in the middle, and attach your intake questions to the booking so the coach taking session one already knows about the shoulder.
When the course ends the slots come back on their own, ready for the next intake.
Put each coach on the classes they actually take and the hours they are genuinely in, so a member booking a skills session gets the coach who runs it.
Open gym is a different kind of booking with a different cap, because twelve people lifting alone is not the same as fourteen people following one coach through a workout.
Personal training holds the coach and, if you need it, the space with them, so nothing is ever sold into an hour the class already owns.
Ten to six on a Monday. The rig is set for fourteen and there are twenty-two people putting shoes on, because the sign-up for the six o’clock lives in a group chat and eight of them wrote "in" after the fourteenth. Two members who did sign up properly are sharing a bar with somebody they have never met.
Three people dropped out overnight and said so in the chat at half eleven, which nobody read, so there were places nobody was offered. A visitor from another box is at the door with a card, wanting to pay and sign something.
Picktime caps the class at the stations you have, puts a dropped place straight back on the page where somebody else takes it, and has the visitor booked, paid and signed before they arrive.
22People putting shoes on for a rig set for fourteen
3Places dropped overnight that nobody was offered
List each class with its length and the number of people you can actually run: the WOD, open gym, a skills session, personal training. Put each coach on the classes they take and the hours they are in.
Attach your waiver to a booking and price a drop-in so a visitor pays as they book. On the paid plans, make foundations a course with a start, an end and a cap, and add your own intake questions to the form.
The booking page is a link, so it replaces the sign-up thread. It goes in the group description, on your site behind a Book Now button, in your Instagram bio and on a card by the door behind a QR code.
On the paid plans you check members in as they walk in, and every class they trained sits on their record.
The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.
A class lands in the calendar your coaches already have open, and the paid plans sync it both ways, so the timetable on the wall and the page members book from cannot disagree. Drop-in fees run through PayPal on the free plan and through Stripe or Square on the paid ones, as they are booked.
The booking page runs in any phone browser with nothing to install, which is what a member lying in bed at half nine will use. There are iOS and Android apps for you, so the coach can check people in from the floor rather than from an office nobody is in at six.
It depends on which job you are buying for. A box that needs membership billing, door access and programming delivered to members is buying a gym management platform. A box that needs the six o’clock capped at the rig and drop-ins paid and signed is buying scheduling software, and Picktime does that free, with waiting lists, reminders and a record of who trained on the paid plans.
Yes. The free plan gives you a booking page for your class list, members booking and cancelling their own places, and email notifications when they do, with no card and no end date. Waiting lists, reminders and attendance sit on the paid plans.
Yes, and the cap belongs to the class rather than the room. The six o’clock caps at fourteen stations while open gym at midday caps at twelve, in the same space. Once a class is full the page says so and stops taking bookings; the waiting list that opens instead is on the paid plans.
The place goes straight back onto the page, where the next member looking at the six o’clock takes it; on the paid plans the waiting list for that class is offered it first. Nobody has to read a group chat at half eleven or be awake at five to work down a list of names.
Yes. A drop-in is a bookable class place with its own price, and your waiver is attached to the booking; your own intake questions alongside it are on the paid plans. The visitor arrives paid, signed and expected, rather than at the door at five to six.
Yes, on the paid plans. Set it up as a series with a start date, a last date and a cap, so somebody signs up once and holds the same slot through the whole course. When it finishes those slots come back for the next intake automatically.
Yes, on the paid plans. Check members in at the door and every class they trained goes onto their record, so the member who has dropped from five sessions a week to one is somebody a coach can notice while it still matters.
Picktime is not one, and it is worth separating the two purchases before you shop. A workout planner holds the programming, the whiteboard and a member’s lifts; Picktime holds the class list, the cap and who has a place at six. They are usually two separate purchases rather than one thing doing both badly, and a box that wants programming pushed to members’ phones is buying a gym management platform.
Nobody publishes a market-share figure for this worth quoting, so treat any “most used” claim as marketing rather than measurement. In CrossFit the best-known names are gym management platforms, which are a larger purchase bought for billing and door access as much as for the class list. If capping the six o’clock is the problem you actually have, popularity is the wrong column to sort by.
Timetable and PT A timetable, studios that cannot be double-booked, and inductions booked online.
See gym scheduling
Waivers Classes by level, a waiver signed before the first one, and grading days.
See martial arts class scheduling
One to one A self-employed trainer’s week, blocks of ten, and a health form up front.
See personal trainer schedulingFree forever for one box. No card, no trial clock, and your class list can be bookable before tomorrow morning.
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