Dialysis patients often return for treatment on a regular schedule, so each booking needs more than an open time slot. You also need an available treatment chair and staff coverage. With Picktime, you can organize regular treatment appointments using Recurring Bookings, manage dialysis chairs through Rooms & Equipment, and check staff and resource availability before appointments are booked. Your team can view upcoming sessions in the Online Calendar and adjust individual appointments when schedules change.
Blu RenalBook online
Haemodialysis4h · First shiftStation 4
Review clinic20m · Dr AminRoom 2
Access appointment45mBook
Next free7:00 AM12:30 PM5:00 PM
Station 4
Held
Booked as a resource of its own
First shift
2 chairs left
A full shift stops being offered
Booked online
11:04 PM
While the unit office was closed
With Picktime’s dialysis scheduling software, your team can manage treatment chair availability, recurring appointments, and patient information in one place. Spend less time checking separate schedules and free up more time for patient care.
Set up each dialysis chair as a bookable resource in Picktime. When scheduling treatment appointments, Picktime checks both chair and staff availability to help prevent double bookings, even during busy treatment shifts.
For patients who return for treatment several times a week, create Recurring Bookings instead of entering every appointment separately. If one session needs to change, reschedule that individual appointment without affecting the rest of the series.
A shift has a limit, which is the number of chairs in it. When it is full it stops being offered, so somebody arranging a slot can see where there is genuinely room without ringing the unit.
Send automatic appointment reminders by email or text before scheduled dialysis visits. Choose when reminders go out and use booking notifications to keep patients informed about their appointments, reducing the need for routine reminder calls.
Store patient contact information, appointment history, and relevant payment records in Picktime’s Client Records. Your reception team can quickly find patient details, review previous bookings, and manage upcoming visits without searching through separate records.
When a patient needs dialysis during a holiday or temporary stay, finding an available treatment chair can be challenging. Picktime’s patient scheduling software lets your team check chair and staff availability before confirming appointments, helping prevent overlaps with regular patients’ recurring sessions. Manage multiple dialysis centers or satellite units under one account, each with its own chairs, team members, and working hours, so staff can find a free treatment slot at the right location.
Dialysis centers manage more than treatment sessions. Picktime’s medical appointment scheduling software helps your team schedule nephrologist reviews, dietitian consultations, vascular access appointments, and home-dialysis training alongside regular treatments. Assign the appropriate clinician and room, and set capacity limits for group education sessions. Staff can also check for a free appointment slot on a patient’s dialysis day, helping reduce unnecessary trips when schedules allow.
It’s early Tuesday morning. A regular dialysis patient arrives for chair four, only to find that a visiting patient has been booked for the same chair and shift. All 12 treatment chairs are already occupied or reserved.
The problem? Recurring treatment schedules are tracked in a spreadsheet, while visiting patient bookings are handled through emails. With no shared view of availability, staff have to sort out the overlap while both patients wait.
With Picktime’s dialysis scheduling software, your team can manage dialysis chairs as bookable resources, organize recurring treatment appointments, and check staff and chair availability before confirming a new booking. Staff can see when a treatment chair is free and avoid offering the same slot to two patients.
Get Picktime’s clinic scheduling software ready for regular dialysis treatments, visiting patients, and follow-up appointments.
Set up each dialysis chair as a bookable resource and configure staff working hours around your treatment shifts. Add consultation rooms for renal reviews and education sessions, so your team can check which chairs and rooms are free.
Create Recurring Bookings for patients who attend dialysis on regular days each week. Check staff and chair availability when scheduling treatments, and reschedule individual appointments when needed without changing the rest of the series.
Share your Picktime Booking Page with patients or referring clinics for appointments you choose to offer online. They can see free time slots based on your configured availability, while your team manages treatment schedules and chair assignments.
Your reception team handles calls about treatment schedules, visiting patient availability, and follow-up appointments throughout the day. Picktime’s AI Receptionist answers calls 24/7, handles multiple callers at once, and captures their details. It can also book appointments based on your configured staff and resource availability. Call transcripts and summaries help your team review requests between shifts, so reception staff can free up more time for patients arriving for treatment.
The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.
Connect Picktime to your existing calendar to keep dialysis treatments, renal reviews, and other appointments organized. With two-way Calendar Sync, busy events from your connected calendar can also block unavailable times on your Picktime Booking Page. For virtual consultations, supported video meeting integrations can generate meeting links.
Keep clinical treatment records in your existing dialysis management software while Picktime handles appointment scheduling.
With Picktime’s iOS and Android apps, your team can check upcoming appointments, review patient booking details, and manage schedule changes without returning to the reception desk. Access Client Records, keep track of daily bookings, and check appointment availability while moving between treatment areas or locations. This gives staff more flexibility to coordinate shifts and frees up time to assist patients.
Yes. Picktime’s free plan lets dialysis centers schedule appointments, use an online booking page, and manage up to three treatment-chair resources. Recurring bookings and automated email and SMS reminders are available on Starter and Pro. The Pro plan includes 10 resources, with additional resources available by contacting Picktime. For current plan details, see Picktime pricing
Yes. Picktime lets you set up individual dialysis chairs as bookable resources through Rooms & Equipment. When a chair is reserved, its occupied time is blocked from further online resource bookings. Your team can check chair availability alongside staff schedules, helping prevent overlapping bookings during busy treatment shifts.
Picktime’s Recurring Bookings feature lets you create repeating treatment appointments without entering every visit separately. For patients attending on Monday, Wednesday, and Friday, you can set up a weekly recurring booking for each treatment day. These appointments appear in your online calendar in advance, helping your team organize regular treatment schedules.
Use Picktime’s Online Calendar to check available appointment times, treatment chairs, and staff schedules before booking a visiting dialysis patient. If your organization has multiple locations, you can check availability at the appropriate center. This helps your team coordinate temporary appointments while clinical staff handle treatment suitability and patient care requirements.
Yes. Picktime’s Multiple Locations feature lets you manage appointments across dialysis centers and satellite units under one account. Assign team members and resources to the appropriate locations and manage bookings from a shared dashboard. Each center can follow its configured availability, helping your team coordinate appointments across different units.
Yes. Picktime’s Reminders feature can send automatic email and SMS reminders before scheduled appointments. You can choose how far in advance reminders are sent. Booking confirmations, rescheduling updates, and cancellation notifications can also be configured, helping dialysis patients stay informed about their upcoming visits.
Yes. Picktime lets dialysis clinics schedule nephrologist reviews, vascular access appointments, dietitian consultations, and other patient-facing services alongside regular treatment visits. Assign the appropriate team member and room to each appointment. Your team can review bookings in one online calendar and look for available appointments on a patient’s treatment day.
The best dialysis scheduling software for your clinic should help manage recurring appointments, treatment chairs, staff availability, reminders, and multiple locations. Picktime supports these scheduling workflows through its online calendar and resource management features. For medical records and treatment documentation, continue using your clinic’s clinical dialysis software or electronic health record system.
Mixed clinics Several clinicians and several rooms, booked from one page.
See clinic scheduling
Rooms by the session Consulting rooms let by the session to visiting clinicians, paid before the door opens.
See medical room rental scheduling
Rounds Standing rounds and one-off assessments held against a room and a nurse.
See nursing schedulingFree forever for a single unit. No card, no trial clock, and every station can be in one calendar this afternoon.
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