A lawn round is the same houses, the same fortnight, from March to October, until somebody goes away, somebody wants a week skipped, and somebody wants to stop for the winter. Picktime puts the round on one calendar and lets each customer change their own visit without a phone call you cannot take, and on the paid plans the whole season goes in with one action.
Blu LawnsBook online
Cut and edge45m · fortnightly$35.00
Cut and strim1h$45.00
One-off tidyHalf dayBook
Next freeTue 8:30 AMWed 11:00 AMThu 9:00 AM
Booked online
9:05 PM
A place on the round, taken at night
Payments
$35.00
Taken at booking through PayPal
Confirmation
Sent
Email, with the visit date on it
Four things a book on a dashboard handles badly, and four reasons to want scheduling software for lawn care at all: every one of them is a customer not having to catch you between two gardens. A week made of jobs that are nothing alike, rather than one job repeated down a street, is the shape our scheduling software for gardening and landscaping is written for.
On the paid plans you set a customer to every week or every fortnight with an end date, and their entire year is in the calendar in one action, told to them as it comes round rather than agreed again each time.
Away for a fortnight, having a party on Saturday, wants to stop until spring. Every confirmation carries a link, so it is a change in the calendar rather than a message you find at eight in the evening.
A confirmation the moment the visit is booked, on the free plan, and a reminder the evening before on the paid plans. A customer who knows you are coming tomorrow moves the car, unbolts the side gate and shuts the dog in. That is the whole difference between a visit and a wasted one.
Which gate, where the cuttings go, the border that is not to be strimmed, what they paid last year. Every note and every past visit sits against the customer’s name rather than in one person’s memory.
Most people look for somebody to cut a lawn in the evening, in the first warm week of March, and the business they choose is the one that answers. Put the cut, the strim and the tidy on a page with a length and a price each, and somebody can take a place on the round at nine at night. Ask how big the garden is and whether there is access while they are booking, so the half hour you have set aside is the half hour it actually needs.
Invoicing is a module of its own: raise one against a booking, mark it paid, unpaid, overdue or refunded, record a cash payment on the day, send a reminder and download the PDF. Or take the money at the point of booking through PayPal, or through Stripe or Square on the paid plans, which is what most people would rather do for a one-off tidy anyway, so the end of the month is not an evening spent working out who has paid for what.
Ten to nine on a Thursday in July. The round book on the dashboard says three houses this morning. Two of them are not expecting you: one told your brother in the van on Tuesday that they are away, and the other left a voicemail on Sunday that has not been listened to because Sunday is the only day the phone is not in a pocket next to a mower.
Picktime gives each of them a link instead of a number, reminds them the evening before on the paid plans, and shows the morning as it actually is before anybody drives to it.
A cut and edge, a cut with a strim, a hedge, a one-off tidy. Give each a length and a price, so a new customer can take a place on the round without a conversation first.
Weekly or fortnightly. On the paid plans set once to repeat, with an end date at the close of the season. Add what you already know about each garden (the gate, the cuttings, the border to leave) against the customer’s name.
Every confirmation carries a link to skip, move or cancel a visit, and so does every reminder. You set how much notice they have to give. Then put the booking link on your van, your leaflets and your social pages.
Nobody hears a phone over a mower, and in the first warm fortnight of the year a lawn care enquiry that goes to voicemail simply rings the next name on the list. The Picktime AI receptionist answers on a number of its own, around the clock and on more than one call at a time, takes the caller’s name, number and address, guides them through what you charge for and books the work straight into your calendar, then hands over to you if they want a person. Every call is transcribed into your dashboard, so an existing customer asking to skip next week is written down rather than half heard.
The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.
A visit lands in the Google or Outlook calendar you already keep, and the paid plans sync it both ways, so a day put aside for a service is never offered to a customer. Take payment at booking through PayPal, or through Stripe or Square on the paid ones, or raise an invoice from the visit afterwards.
Picktime opens in a browser on a phone as well as a laptop, and there are iOS and Android apps, so the morning’s list, the gate somebody uses and what was agreed about the cuttings are in a pocket rather than in a book on a dashboard.
This page is the round. The same houses on the same fortnight from March to October, each garden billed for its own cut, and the whole thing running on the fact that next time is already agreed. Two pages beside it are the same trade organised differently, and which one you want comes down to what you are actually selling rather than to what you own.
If the week is a forty-minute cut on Monday, a half-day hedge on Tuesday and a scarify that needs the machine nobody else can have that day, read the gardening scheduling software page. It is about pricing four unlike jobs on one booking page and holding the machine against the job that needs it, which a round of identical cuts never has to think about.
And if one signature covers six addresses (a managing agent with four blocks, a school with three fields, a business park with a car park and a verge), the client and the site stop being the same thing. That is what lawn maintenance scheduling software answers, and it is the page to read before the renewal meeting where somebody asks when block C was last cut.
For the scheduling half, the one that holds the whole round on one calendar and lets customers change their own visits. Picktime does both on a free forever plan with no card and no end date; putting a whole season in with one action is on the paid plans.
Route planning and lawn care scheduling get called the same thing. Picktime is the second: a page new customers take a place on, the round on one calendar and invoices off the back of it, with repeating bookings and reminders before every visit on the paid plans.
Yes, on the paid plans. Set the visit to repeat weekly or fortnightly with an end date and the entire season goes into the calendar in one action, with the customer told before each one. The winter half of the same round cannot be dated that far ahead, which is what booking a season of snow clearing is about.
Yes, and it is the main reason to use it. Every confirmation carries a link to skip, move or cancel, and so does every reminder on the paid plans, so a fortnight away becomes a change in the calendar rather than a voicemail you hear on Sunday evening.
Yes. Put the cut, the strim and the tidy on a page with a length and a price, and somebody can take a place on the round at nine at night, which is when most people look.
Yes. Which gate, where the cuttings go, the border not to strim: every note and every past visit sits against the customer’s name rather than in somebody’s memory.
Yes. Invoicing is its own module: raise an invoice against the bookings, mark it paid, unpaid or overdue, record a cash payment, send a reminder and download the PDF.
Never take more than a third of the blade height off in a single cut. Go shorter and the grass is stressed and the turf opens up to weeds, which means the rule really governs how often you visit rather than how low you set the deck: through a fast spring flush a fortnightly round can breach it without anything about the round having changed. That is the case for a repeating visit you can tighten to weekly for a few weeks and then put back, rather than a fixed round renegotiated garden by garden.
It turns on the region, the size of the crew and what is on the truck, and picking a figure out of the air here would not help you decide. The more useful point is that an hour is the wrong unit for most lawn work: the customer is buying a finished garden rather than your time, and an hour billed on a small front lawn reads as expensive next to the same job priced as a job. Put each service on the booking page with its own length and its own price, and the argument happens once, when you set it, instead of every time you send an invoice.
Regular visits A fortnightly visit held for the season and moved by the customer when it clashes.
See pool service scheduling
One-off jobs A job bought in the evening and held with a deposit until the morning.
See carpet cleaning scheduling
Call-outs A reported wall booked to a time rather than added to a list.
See graffiti removal schedulingFree forever for a one-mower business. No card, no trial clock, and the whole season can be in the calendar this evening.
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