Picktime’s medical room scheduling software helps clinic owners and shared medical office managers rent out consultation, examination, and treatment rooms. Give each room its own schedule so practitioners can check availability and book sessions online.
Blu RoomsBook online
Morning session08-13 · Room 2, couch and sink$90.00
Afternoon session13-18 · Room 5, ECG$110.00
Evening session18-21 · Room 2Book
Next free8:00 AM1:00 PM6:00 PM
Booked online
11:04 PM
While every room was in use
Deposit
$27.50
25% on the afternoon session
Portable ultrasound
Own schedule
A separate bookable resource
Move room rentals out of email threads and spreadsheets and give clinicians a clear way to book available space themselves. Picktime keeps each consulting room, its availability, and its bookings in one place, so your team can see what is open without checking separate calendars.
A visiting clinician may need an examination table, a treatment chair, or space for specific equipment. Add the relevant room details so clinicians can choose a consulting room suited to the session they plan to run.
Set each room’s booking duration and available hours to match the sessions you offer. With variable pricing, you can offer different durations and prices for the same room. Clinicians choose an option and an available start time, and the reservation appears in your online calendar.
Connect a supported payment provider and let clinicians pay the full amount or a deposit during the booking process. This keeps the room reservation and payment connected, rather than leaving your team to follow up separately after someone requests a session.
The Picktime Rooms app shows whether a consulting room is available, about to be used, or busy on a tablet outside the door. Clinicians check in using the code in their booking confirmation. If nobody checks in on time, the room can become available for another booking.
Picktime’s medical room scheduling software checks room availability before showing bookable times. Keep overlapping bookings disabled so a reserved room is not offered for the same period.
Add shared equipment, such as a portable ultrasound, as separate bookable resources. If a clinician needs both a room and equipment, your team can check each schedule and arrange the two reservations separately.
You can also manage availability separately for each room. If a room is only available outside the host clinic’s regular hours, set its schedule accordingly so clinicians only see the sessions they can actually book.
Many medical room rentals come from the same clinicians using the same space every week. With recurring bookings, your team can reserve a visiting clinic’s regular Tuesday morning room session as a series instead of entering each booking separately.
Choose an end date or number of sessions to match the rental agreement, and review any scheduling conflicts before saving the series.
If you manage more than one building, organize each location’s rooms and equipment separately and set availability for each resource. Clinicians can book through the same booking page, while your team manages reservations across locations in the online calendar.
One booking was agreed over email weeks ago. The other came in by phone last week. Their patients are due in five minutes, and there is no clear record showing who should have the room. Meanwhile, rooms four and six have been available since 8:00 AM, but nobody outside the building had a simple way to see or book them.
Add phone and email reservations to the online calendar so they sit alongside online bookings. Clinicians can then check your booking page for available rooms, while your team can see who has reserved each space. Keeping every reservation in Picktime helps prevent a phone booking from being overlooked when someone books online.
Your reception team can check the reservation and direct each clinician to the right room before patients arrive.
Set up Picktime’s medical room scheduling software around the rooms you rent and the sessions clinicians need. Add each space, define when it is available, and choose how practitioners can book it.
Add each consulting room as a resource, enable online booking, and set its available hours. Include details about the space and any equipment provided. Add shared equipment, such as a portable ECG or ultrasound, as separate resources and manage those reservations individually.
Set each room’s booking duration and price, or add multiple duration and price options using variable pricing. You can collect the full session fee or a deposit, control how far in advance clinicians can book, and set cancellation or rescheduling windows.
Add your booking link to your website, send it directly to visiting clinicians, or place a QR code in reception. Clinicians can check availability and book the room they need without contacting your team first.
You can also use the Picktime Rooms App on a tablet outside each consulting room to show its current status and upcoming booking information.
Requests to rent a room can come in while your front-desk team is busy helping patients or after you’ve closed for the day.
Picktime’s AI Receptionist can answer calls around the clock and collect caller details. Add answers about your room rental hours, booking process, and policies so callers can get basic information while your team is unavailable.
Add your team’s phone number in the call transfer settings and choose when callers should be transferred for personal assistance. Your team can review call transcripts and summaries in Picktime to follow up on questions that need a personal response.
The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.
Picktime connects with supported calendars and payment providers, and you can add online room booking to your existing website.
Team members can connect their Google or Outlook calendars through Calendar Sync. Manage standalone room reservations in the Online Calendar. Connect Stripe, PayPal, or Square to accept session fees or deposits online. Add your Booking Page link to your website so clinicians can go straight to available rooms.
Your team can access Picktime from a browser on a phone or laptop, with iOS and Android apps available for managing bookings on the go.
Visiting clinicians do not need to install an app to reserve a room. They can open your booking page, check availability, and book from their browser.
Medical room rental involves more than filling an appointment calendar. You are managing consulting rooms, shared equipment, visiting clinicians, recurring sessions, payments, and availability across a working medical building. Picktime’s medical room booking software brings room availability, reservations, and payments into one place, giving your team a shared record of each rental.
Set availability for each consulting room and manage shared equipment through separate resource bookings. Clinicians can reserve available sessions through your Booking Page, and your team can arrange recurring bookings for regular renters. Collect deposits or full session fees during booking, apply your booking rules, and manage reservations across multiple locations in the online calendar.
Whether you rent out a few unused rooms or coordinate several medical buildings, your team can see how each space is booked throughout the day. Reception staff can check reservations before clinicians arrive, review booking changes, and help practitioners find their next available session.
Yes. Picktime’s Free plan supports up to three resources, two locations, and unlimited appointments. Medical office managers can use it to manage consulting room availability and accept online reservations. For the latest plan features and limits, see Picktime pricing.
Yes. Picktime lets you set booking durations based on the sessions you offer, such as morning, afternoon, or evening rentals. You can also use variable pricing to offer different session durations and prices for the same consulting room.
Picktime lets you collect the full session fee or a deposit when clinicians book a consulting room online. The Free plan supports PayPal, while Starter and Pro also support Stripe and Square. This helps you manage room reservations and payments in one place.
You can add descriptions to your consulting rooms and display them on your Picktime Booking Page. Include details such as available equipment, examination tables, treatment chairs, and room amenities so clinicians can choose a space that meets their needs.
Yes. Picktime supports recurring bookings, allowing your team to schedule weekly room reservations without creating each booking separately. This is useful for visiting clinicians who use the same consulting room regularly. Recurring bookings are available on Starter and Pro.
Yes. The Picktime Rooms app displays room availability, upcoming reservations, and current room status on a tablet outside the door. Clinicians can check in using their booking code, and available rooms can be booked on the spot using the displayed QR code.
Picktime lets you manage consulting rooms across multiple locations from one account. Each location can have its own rooms, resources, and availability settings. Free and Starter support up to two locations, while Pro supports unlimited locations.
Standing hours Rooms hired as the same weekly hour for a year, and invoiced monthly.
See therapy room rental scheduling
Rooms by the hour Rooms booked by whoever needs one, with a display on every door.
See meeting room scheduling
Halls by the hour A hall or a studio hired by the hour or the day, paid for before the door opens.
See space rental schedulingFree forever for a single building. No card, no trial clock, and every room can be lettable this afternoon.
Google Calendar
Outlook Calendar
Stripe
PayPal
Square