An occupational therapy session is a room and a set of equipment as much as it is a person. Picktime holds all three together, so a session that needs the sensory room only appears at hours when the sensory room is free. Families book and move their own appointments, and a cancelled session goes back on the page rather than into a callback list.
Blu TherapyBook online
Initial assessment1h 30m · Nadia$120.00
Sensory session45m · Sensory room$65.00
Handwriting group1hBook
Next free10:30 AM1:10 PM3:45 PM
Booked online
11:04 PM
While the clinic was closed
Deposit
$30.00
25% on the assessment
Room and swing
Both free
Or the slot is not offered
Every one of these stops a session being offered at an hour when the thing it needs is already in use by somebody else.
Rooms and equipment are booked alongside the therapist, so a sensory integration session is only offered at times when the room, the swing and the person are all genuinely free.
On the paid plans a block of sessions and the review at the end of it book together, at the interval you work to. Nobody has to notice six weeks later that a review was due, because it has been in the diary since the block started.
On the paid plans the booking form asks about goals, the referral and what they already have at home. It sits on the appointment, so an assessment starts as an assessment rather than as twenty minutes of questions.
A ninety-minute assessment and a forty-five minute session are offered as different lengths at different prices, and whoever is arranging it can pick a real hour themselves, whether that is family, carer or case manager.
Occupational therapy is rarely all in one place: a clinic room on Mondays, a school base on Wednesdays, a community centre on Fridays. Each site in Picktime keeps its own rooms, its own equipment, its own opening hours and its own booking page, and they all show in one calendar, so a therapist covering three bases is looking at one screen rather than three diaries, and a family booking at the school base is only ever offered the hours that base is open.
A child who is unwell in the morning takes an afternoon session with them, and in most practices that hour is simply gone. A cancellation made from the family’s own confirmation frees the room, the equipment and the therapist together, and the slot reappears on the booking page where somebody else can take it. For a group programme (a handwriting group, a parent session) there is a cap, so it stops taking bookings once the group is full and a place that comes free goes back on the page for the next family to take. A waiting list that is offered that place first sits on the paid plans.
Ten past one on a Wednesday. A family is in reception for a sensory integration session, and the room they need has had a handwriting group in it since half twelve. Both bookings are real, both are in the diary, and neither of them knew about the other.
A room is a resource and a diary that only holds people cannot see it. Whichever session gives way, somebody has taken half a day off work to be there, and the therapist spends the next twenty minutes apologising instead of working.
Picktime books the room and the equipment with the therapist, so the second booking was never offered in the first place. On the paid plans the review due at the end of this block is already in the diary rather than in somebody’s head.
List an assessment, a session and any group you run, with lengths and prices. Set each therapist’s hours and what they take. Then add the sensory room, the kitchen, the swing and the standing frame as bookable resources.
Set which hours each base is open and how late a family may move their own session. On the paid plans, say how many sessions a block runs to and when the goal review falls so both book together, and write what the booking form asks before a first assessment.
The booking page is a link, so it goes on your website behind a Book Now button, in a referral letter, in the pack a school SENCo hands to parents and in the email a case manager forwards.
Occupational therapy happens on the floor, in a kitchen, on a set of stairs, not next to a phone. Picktime’s AI receptionist answers around the clock, takes the caller through what they are asking for, captures their details and turns the call into a confirmed appointment, checked against the same availability the booking page uses, so it cannot offer an hour when the sensory room is already taken. It transfers to you when somebody needs a person, and every call is transcribed into your dashboard, so a referral that came in mid-session is still there to read at the end of the day.
The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.
A session lands in the calendar your therapists already have open, and the paid plans sync it both ways, so it moves there when it moves here. A remote goal review with a family generates its own joining link on the booking rather than in a separate email.
Picktime runs in a browser on a phone as well as a laptop, and there are iOS and Android apps, which matters when the person who needs to see the diary is at a school base rather than at the clinic.
It depends on whether the room is part of the problem. Most therapy scheduling tools book a person and nothing else. Picktime books the sensory room, the kitchen and the equipment alongside the therapist, so a session is only offered when everything it needs is free. It is also free for an independent therapist.
For an occupational therapy service the useful test is whether it can hold more than one thing per appointment. Picktime holds the therapist, the room and the equipment together, runs several bases on one account, and lets families book and move their own appointments. A block of sessions booked with its review sits on the paid plans.
Picktime’s free plan includes your own booking page with real session lengths, rooms and equipment booked alongside the therapist, families booking and moving their own appointments, and email notifications on every booking. Your own booking-form questions and reminders sit on the paid plans. No card, and no date at which it stops.
Yes, and that is the point of this page. Rooms and equipment are resources in their own right, so a sensory integration session only appears at hours when the room, the swing and the therapist are all genuinely free. Two sessions can never be sold one room.
Yes. A block of sessions books as a series, and the review at the end of it books with them, so it is in the diary from the day the block starts rather than being remembered six weeks later. Recurring bookings are on the paid plans. Where the whole week is the unit rather than the session, an ABA programme with supervision and parent training on top of it is the closer page.
Yes. Each site keeps its own rooms, its own equipment and its own opening hours, with its own booking page, and they all show in one calendar. A family booking at the school base is only offered the hours that base is open.
Some of it, and the diary should not care which. An occupational therapy session booked as remote carries its own joining link on the confirmation, and room-based sessions sit in the same calendar with their room held. Running the call through Zoom, Google Meet, Microsoft Teams or GoToMeeting instead is on the paid plans.
Two different lists hide behind that question. The clinical ones, used inside a session for handwriting, sensory work or fine motor practice, are picked by the therapist and by the child they are for, and a booking company has no business ranking them. The app this page is about sits on the practice side of the door: a page a family can open at ten at night to move Thursday, holding the room and the equipment as well as the therapist.
Term blocks A term of weekly sessions a parent books and moves around a school day.
See speech therapy scheduling
Courses A course of treatment booked in one go, against a plinth and a clinician.
See physiotherapy scheduling
Several practitioners Several practitioners sharing a handful of rooms across one week.
See healing centre schedulingFree forever for an independent therapist. No card, no trial clock, and your rooms can be bookable this afternoon.
Google Calendar
Outlook Calendar
Google Meet
Zoom
PayPal