Paintball Booking Software for Group Games and Deposits

A Sunday morning paintball session might involve one organizer coordinating an entire group, with player numbers still changing before game day. With Picktime, you can set a player limit for each session, let groups reserve available spots online, and collect deposits at booking. When configured, Picktime checks both the paintball field and marshal availability before accepting a reservation. If a group cancels within your booking rules, those spots become available for others to book.

Start free See pricing

Free forever plan
Marshals held with the field
No card required

Players moving between the bunkers on a netted outdoor field in the low morning mist, a marshal watching from the edge

Blu FieldsBook online

Morning session3h · 16 places$35.00

Full day, woodland6h · Field 2$55.00

Low-impact game2h · 5 leftBook

Next freeSun 9:00Sun 1:00Sat 9:00

Booked online

11:04 PM

While the site was closed

Deposit

$8.75

Per player, taken at booking

Field and marshals

Both free

Or the session is not offered

How it works for you

Manage paintball sessions, group bookings, and field availability

A group might book a Sunday morning game six weeks in advance. You need to know how many players are coming, which field they’re using, and whether they’ve paid a deposit. Picktime’s paintball booking software helps you manage these details in one place, from the initial reservation to game day.

Set player limits for each paintball session

Create morning, afternoon, or full-day paintball sessions and set the maximum number of players each can accommodate. Your booking page shows available spots and stops accepting additional bookings once a session reaches capacity. Organizers can check whether there’s enough room for their group before reserving.

Session capacity →

Let Players Book Spots in the Same Group Session

Birthday parties and corporate groups can use a shared paintball session with a set player limit. With group bookings, one organizer can reserve multiple player spots in a single booking. Your team can see the group size and booking contact in Picktime before preparing for the session.

Group bookings →

Check field and marshal availability together

Set up your paintball fields as resources and manage each marshal’s working hours in Picktime. For games configured to require both a field and a marshal, Picktime checks their availability before confirming a booking. This helps prevent overlapping field reservations and keeps marshals from being assigned to two games at the same time.

Fields & marshal scheduling →

Collect deposits when groups reserve their sessions

Let organizers pay a deposit online when booking a paintball session instead of paying the full amount upfront. Picktime records the booking and payment details, so your team can check which groups have reserved their sessions and paid their deposits before game day.

Online payments →

Fields, marshals and equipment

Keep paintball fields and marshals available for the right games

Set up each paintball field as a separate resource in Picktime, with its own schedule and availability. Your low-impact field can accommodate a children’s birthday party while the woodland field hosts an adult group, without their bookings overlapping.

For sessions configured to require both a field and a marshal, Picktime checks their availability before offering a time slot. If both fields are booked at 10 AM, another group cannot reserve either field at that time, even if a marshal is available. You can also manage markers and masks as separate equipment resources when needed.

Manage fields and equipment →

Booking confirmations and reminders

Keep paintball groups informed between booking and game day

A group that booked its paintball session in April might need a reminder before turning up in June. Picktime sends a booking confirmation to the organizer, and you can schedule automated reminders at your preferred times before the game. Customize the emails with practical details such as the site address, arrival time, what to wear, and directions to the paintball field.

You can also include cancellation and rescheduling links in your booking notifications, allowing organizers to make changes within your booking rules. If their player count changes, they can contact your team to update the reservation before game day.

Reminders →

Sunday, 9:05 AM

Sixteen players booked in April. Eleven show up in June.

It’s Sunday morning, and a bachelor party that reserved 16 places six weeks ago arrives with only 11 players. Your marshals were expecting 16, the masks and markers are ready, and you’ve prepared for a larger group. Now five places are going unused because nobody mentioned the change before game day.

With Picktime, the organizer makes one group booking and pays a deposit online. They receive a confirmation when they book, followed by automated reminders at the times you set. Include a note asking organizers to contact you if their player count changes. That gives your team a chance to update the reservation and make any released spots available for other players before the session starts.

11 of 16Booked in April, in the car park in June

4Walk-ups turned away at the gate

Getting started

Set up your paintball bookings in three steps

Create your paintball sessions

Add the games you offer, from morning and afternoon sessions to full-day events and low-impact paintball for younger players. Set each session’s start time, duration, price, and maximum number of players. Your booking page shows available spots and stops accepting bookings once a session reaches capacity.

Add your fields and marshals

Set up each paintball field as a separate resource and add your marshals as team members with their own working hours. For games configured to require both, Picktime checks field and marshal availability before offering a time slot. You can also schedule specific equipment as separate resources when needed.

Set up payments and share your booking page

Choose whether organizers pay a deposit or the full amount when booking, and configure your cancellation and rescheduling rules. Once your sessions are ready, share your Picktime booking link on your website, Facebook page, and Google Business Profile so groups can check availability and reserve online.

AI receptionist

Answer paintball booking calls, even after closing time

A group organizer might call at 9 PM to ask about a Sunday paintball session, long after your team has left for the day. Picktime’s AI receptionist answers calls 24/7 on a dedicated phone number, even when multiple people call at once. It collects the caller’s details, checks availability against your configured booking rules, and can confirm an available reservation directly in your Picktime calendar.
If someone needs to speak with your team, the AI receptionist can transfer the call to your designated number or take a message. Call summaries and transcripts are saved in your dashboard, so you can review booking inquiries and follow up on questions the next morning.

How the AI receptionist works →

21:00Incoming call
21:00On a call

Caller21:00
Hi, I’m sorting a stag do for sixteen. Have you got a Saturday morning?
AI receptionist21:00
Saturday at 9:00 is a three-hour morning session at $35.00 a player, and sixteen fits. Shall I book it?
Caller21:01
Yes, go on.
AI receptionist21:01
Booked for sixteen. Can I take a name and a mobile number?

Sat 9:00 Morning session · stag of 16Booked

Checked against the session The same count as the booking page

Summary and transcript saved To your dashboard

What it costs

Start free. Pay when there are more fields and more marshals.

The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.

Free, and it stays free

What one site gets without paying

Your own session booking page
A player count on every session
A deposit per player, taken at booking through PayPal
Email notifications on every booking

Start free

When there are more of you

What the paid plans add

More marshals, each with their own diary
More than one site, each on its own sessions
Your own questions on the booking form, for names and ages
Text messages, not email alone
Reminders before the day, not only a notification when it is booked

See what each plan includes

Works with what you use

Connect your paintball bookings to your website, calendar, and phone

Let groups book from your website or Facebook page

Add a Picktime booking widget or Book Now link to your paintball website, and share your booking page on Facebook so organizers can reserve games online. Connect Picktime with Google Calendar, Outlook, iCloud, or Exchange using two-way calendar sync to keep your bookings and existing calendars aligned.

Explore integrations →

Check bookings from the paintball field

A site manager can use Picktime’s iOS or Android app to check upcoming sessions, group reservations, and player numbers while welcoming teams at the entrance. Organizers can also use the Picktime for Customers app to view their upcoming bookings and reschedule or cancel within their booking rules.

Picktime mobile apps →

Questions

Paintball booking: common questions

What is the best booking software for a paintball site?

The best paintball booking software should help you manage group reservations, player capacity, field availability, staff schedules, and payments. Picktime brings these together through its Booking Page, Class Bookings, Rooms & Equipment, Team Management, and Online Payments. You can accept online reservations and keep booking details organized for game day.

Is there free paintball booking software?

Yes. Picktime offers free paintball booking software with an online booking page, unlimited appointments, class and resource scheduling, and PayPal payments. The free plan includes three resources and two classes. Additional features, including automated reminders and intake forms, are available on paid plans. For current plan details, see Picktime pricing.

Can several players book spots in the same paintball session?

Yes. Picktime lets one organizer reserve multiple player spots in a single group booking, subject to the session’s available capacity. The booking keeps the organizer’s contact details and reserved places together, so your team knows how many players to expect for a birthday party, corporate outing, or private paintball session.

Can organizers pay a deposit instead of the full paintball booking price?

Yes. Picktime lets you collect a deposit instead of the full booking price through online payments. You can choose a fixed deposit amount or a percentage of the booking total. The selected payment rule applies across your online bookings, and payment details are recorded with each reservation.

Can I collect player names and ages before the day?

Yes. Picktime’s Intake Forms let you ask organizers for player names, ages, age groups, and emergency contact details when booking. You can make these questions required, and the answers are saved with the reservation. Your team can review the information before game day to prepare for the group.

What happens if a group shrinks before the day?

If fewer players are coming, the organizer can contact your team before game day to report the change. You can review the reservation in Picktime and manage cancellations under your booking rules. For capacity-limited sessions, canceled bookings release their reserved places, making those spots available for other customers.

Can I manage multiple paintball fields and marshals with Picktime?

Yes. Picktime lets you manage individual paintball fields as resources and organize marshal schedules through team management. Each field can have its own availability. For private-game services configured to require both a field and a marshal, Picktime checks their availability before offering a booking time, helping prevent scheduling conflicts.

Can Picktime send booking confirmations and reminders before game day?

Yes. Picktime sends booking confirmations and lets you schedule automated reminders before paintball sessions. Email confirmations are available on Free, while email and SMS reminders are available on Starter and Pro. You can choose when reminders go out, helping organizers remember their session details and contact your team about changes before game day.