Free Pilates Booking Software for Reformer Classes and Private Sessions

Picktime’s Pilates booking software lets clients book available reformer classes, mat sessions, and private appointments from their phones at any time. When Online Payments are enabled, clients can also pay during booking. Set each reformer class to the exact number of reformers you have, and Picktime stops taking bookings once that class is full. Your team can see how many places are booked before each class begins. When someone cancels and the class is still open for booking, that spot can become available again on your Booking Page, giving another client the chance to book it.

Start free See pricing

Free forever plan
Your own booking page
No card required

A class working the reformers in a row while the instructor corrects one of them, light coming in from the side window

Blu PilatesBook online

Reformer class50m · 2 spaces$22.00

Mat class45m · Wed 9 AM$16.00

Private session60m · Nina R.Book

Next free9:00 AM12:15 PM6:30 PM

Booked online

10:30 PM

On a Sunday night

Drop-in, paid

$22.00

Taken as the space is taken

Reformer class

10 of 10

Capped at the apparatus

How it works for you

Built for how a Pilates studio actually fills a class

Pilates studio booking software needs to handle reformer and mat classes, private sessions, and changing instructor schedules, not just open time slots. Picktime’s Pilates booking software brings these bookings together in one online calendar, with class capacity and booking rules that reflect how your studio runs.

A booking page clients use without calling the studio

With Picktime’s Pilates booking system, clients can view available reformer classes, mat sessions, or private appointments on your Booking Page and book from their phones. No phone tag, no “is Tuesday’s class full yet” texts. Clients can book a single drop-in or choose an available session from your recurring weekly class schedule.

Booking Page →

Capacity that matches the apparatus

Set each class capacity to the number of reformers or mats you actually have in the room, not a guess. Once that number is reached, the booking page stops taking clients for that class. You can also enable a Waitlist for classes, giving interested clients a way to join the waiting list when regular class places are taken.

See how capacity settings work →

Take the class fee when the class is booked

Collect payments the moment a client books, whether that’s a drop-in reformer class or a deposit on a private session. Picktime supports PayPal, Stripe, and Square payment integrations, so the money’s in before they walk through the door.

Connect your payment provider →

Schedule weekly Pilates classes without setting up each session again

For clients who commit to a full term or a standing weekly class, recurring bookings let them reserve their spot once instead of rebooking every session. Their full appointment history stays attached to their profile, so you can see exactly what they’ve booked and attended without digging through old records.

Set up recurring bookings →

One instructor, two rooms

Book the instructor, the studio, or both together

A private Pilates session depends on instructor availability. A reformer class needs an available studio room and enough equipment for the number of clients booked. For private sessions that require both an instructor and a room, Picktime can offer appointment times when both are available.

Picktime’s Pilates studio scheduling software lets you set each instructor’s working hours, breaks, and days off while managing studio rooms and equipment as resources. That means an instructor covering Thursdays only appears when they are actually available, and clients only see bookable time slots that fit the real studio schedule.

Instructor scheduling →

When somebody cancels

Make canceled reformer spots available to book again

When a client cancels, that spot becomes available on your booking page again, so someone else can book it without your team having to step in. That matters in a Pilates studio, where one canceled reformer spot can leave paid equipment sitting unused in a class that was nearly full.

Picktime’s Pilates booking system lets clients join a Waitlist for full classes, giving them a chance to take an available place when someone cancels. That gives you a better chance of filling late cancellations without chasing people by phone or message.

How the waitlist works →

Saturday, 9:28am

One empty reformer can mean lost class revenue

It is 9:28 on a Saturday morning. Your 9:30 reformer class should have ten clients, but one canceled earlier and the spot is still empty. The instructor is there, the room is ready, and the class runs either way. What changes is the revenue from that one unused reformer.

That is why Pilates studios need more than a basic calendar. Picktime Pilates booking software lets clients book and pay online, caps each class at the number of reformers or mat spaces you actually have, and puts a canceled spot back on the booking page so it can be booked again while there is still time.

If you enable waitlist, clients can join when a class is full and take an open spot if one becomes available. Picktime can also send email and SMS reminders before classes and appointments to help reduce missed sessions. You can set booking, cancellation, and rescheduling rules so clients know how much notice they need to give before changing a class or private appointment.

9 of 10Reformers booked for the 9:30 class

1Unused reformer, and the class runs either way

Getting started

Get your Pilates timetable ready for online booking

Add your classes, private sessions, and capacity

With Picktime’s Pilates scheduling software, set up reformer, mat, and tower classes alongside the private appointments your studio offers. Add the session length, price, and capacity, then set each instructor’s working hours so your booking page matches your real studio availability.

Set your booking and payment rules

Choose whether a class or private session should be paid in full at the time of booking or secured with a deposit. Set booking, cancellation, and rescheduling rules based on how your Pilates studio runs, including how far in advance clients can book and how much notice they need to give to cancel or reschedule.

Share your booking page where clients already look

Add your booking page link to your website, Instagram bio, and Google Business Profile so clients can view your timetable and book online without calling the studio.

AI Receptionist

Let AI Receptionist handle private-session calls while instructors are teaching

Give clients another way to manage private Pilates appointments when instructors are with clients, reception is busy, or the studio is closed.

Picktime’s AI Receptionist answers calls 24/7, checks real-time appointment availability, and can help callers book private Pilates appointments directly into your Picktime calendar. Clients can also ask about available appointment times, services, and configured FAQs, or reschedule and cancel existing private appointments by phone.

For group Pilates classes, clients use your Picktime booking page to view scheduled reformer, mat, or other class sessions, see available places, and reserve a spot based on the class capacity you have set.

The AI Receptionist can also handle multiple calls at once, transfer calls when needed, and provide call summaries and transcripts for your team to review.

Let clients book private Pilates appointments by phone →

9:40Incoming call
Sat 9:40 AMOn a call

Caller9:40 AM
Hi, can I book a private Pilates session with Nina today?
AI Receptionist9:40 AM
Nina is teaching now. She has 12:15 or 4:00 today for a private session. Which suits you?
Caller9:41 AM
12:15, please. It’s J. Maddox.
AI Receptionist9:41 AM
You’re booked with Nina R. today at 12:15 for a private session.

Sat 12:15 PMPrivate session · Nina R.Booked

Summary and transcriptFor your team to review

Multiple calls at onceWhile instructors are teaching

What it costs

Start free. Pay when there are more instructors, not more classes.

The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.

Free, and it stays free

What one Pilates instructor gets without paying

Clients book, move and cancel it themselves
Your own class booking page
A cap on every class, and a returned space back on the page
Client records, and every class against the name

Start free

When there are more of you

What the paid plans add

More instructors, each with their own timetable
A waiting list that offers a returned space on its own
Reminders before the class, by email or text
Class packs, counted down as the block is used
Two-way sync, so a class lands in the calendar you already watch

See what each plan includes

Works with what you use

Your calendar, payments, and virtual class links in one workflow

Picktime supports Calendar Sync, Online Payments, and video integrations, helping your Pilates studio manage bookings alongside the tools you already use. When configured, Calendar Sync can display supported bookings in your connected calendars. Clients can pay online through PayPal, Stripe, or Square when enabled, while virtual sessions can include meeting links through supported video integrations.

All integrations →

Manage bookings from your phone

Picktime works in a mobile browser, and there are iOS and Android apps for managing bookings on the go. That makes it easier to check your schedule, review upcoming classes, and stay on top of studio bookings without being tied to a desk.

The Picktime app →

Why Pilates studios choose Picktime

Picktime is free Pilates studio scheduling software built for the way studios actually manage reformer and mat classes, private sessions, instructor schedules, and daily bookings. Clients can book online any time, choose from available classes or appointments, and pay during booking when required, without calling the studio.

Your booking page can show available class times, instructors, and locations clearly, helping clients find the right session faster. Picktime also supports calendar sync, so your schedule stays updated across the calendars you already use and helps reduce booking conflicts.

Your team can review class participants, mark attendance, and check upcoming appointments in the online calendar. You can also use automated reminders to keep clients informed about their scheduled sessions. If you run your studio across more than one location, Picktime also lets you manage multiple locations and services from one system.

You can share your booking page through your website, social media, and Google Business Profile, accept secure online payments, and get started without a complicated setup. For Pilates studios that need practical online scheduling without extra admin, Picktime is a straightforward place to start.

Questions

Pilates booking software: common questions

Can clients book private Pilates sessions and group classes in one place?

Yes. Picktime lets Pilates studios offer group class bookings and one-to-one appointments through the same booking page. Clients can choose an available reformer or mat class or book a private session with an instructor. Both booking types appear in the Online Calendar, helping your team manage the schedule.

How do I limit class bookings to the number of reformers available?

Set each picktime class capacity to match the number of reformers or mats available for that session. For example, an eight-reformer class can accept eight confirmed participants. Once the class reaches its capacity, clients cannot reserve another regular spot, helping your studio avoid overbooking equipment.

Does Picktime support waitlists when Pilates classes are full?

Yes. Picktime supports waitlists for classes that have reached capacity. Interested clients can join the waiting list instead of missing the session entirely. Your team can manage waitlisted participants and available class places through Picktime, making it easier to handle demand when cancellations occur.

Can clients cancel or reschedule their Pilates bookings online?

Yes. Picktime can include cancellation and rescheduling links in booking confirmation emails when enabled. Clients can use those links within the booking rules set by your studio. This gives clients a way to manage schedule changes while helping instructors keep their upcoming bookings organized.

How do I manage instructors working across multiple Pilates studio locations?

Picktime lets you manage multiple locations and set individual working hours, breaks, and days off through team management. An instructor who teaches at one studio on Tuesdays and another on Thursdays can have availability that reflects those schedules, helping clients book appointments at the correct location.

Does Picktime send reminders before Pilates classes and private sessions?

Yes. Picktime can send email and SMS reminders before scheduled classes and appointments when the appropriate reminder settings are enabled. You can configure reminder timing and manage booking notifications through Picktime, reducing the need for your team to contact every client manually.

Can I create recurring weekly Pilates class schedules in Picktime?

Yes. Picktime lets you create recurring class sessions and choose how frequently they repeat or when the series should end. The sessions appear in your online calendar, and clients can book available dates through your booking page. This helps studios maintain regular reformer and mat class schedules without manually recreating every session.

Is there a free Pilates booking app for studios and instructors?

Yes. Picktime offers a free plan with a booking page, iOS and Android apps, two classes, three team members, and email notifications. Starter adds recurring bookings and email and SMS reminders, while Pro includes waitlists and higher class limits. For the latest plan features and limits, see Picktime pricing.