Free salon chair rental scheduling software that helps prevent double bookings

Picktime’s salon chair rental scheduling software lets you set up each salon chair, room, or treatment station as a resource and manage its availability from one calendar. Renters can use your booking page to choose an available chair or station without messaging you each time.

For renters who use the same chair regularly, recurring bookings can reserve those time slots in advance. Picktime keeps chair availability, renter bookings, and shared salon spaces organized in one place, so everyone can see what is available before making a booking.

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Free forever plan
Every chair bookable on its own
No card required

A renting stylist working on a client at her own chair and station, tools laid out on a folded towel beside her

Blu ChairsBook online

Chair 3Day rate · Fri$45.00

Treatment roomWeek · 5 days$180.00

Nail stationDay rate · SatBook

Next freeTueThuSat

Booked online

11:04 PM

By a renter, without messaging you

Partial payment

$11.25

Collected during booking

Chair 3, Friday

Booked

No longer offered to someone else

How it works for you

Built for renting salon space, not booking the clients who use it

Salon booth rental software should help you manage the spaces people rent, not just the services they provide. With Picktime, you can set up chairs, rooms, and treatment stations as bookable resources and see when each one is available or reserved.

Put your available chairs and rooms online

Set up each chair, treatment room, or station as a resource and make it available through your booking page. Renters choose from the time slots you have made available, and once a resource is booked, that time is no longer offered to someone else.

Renters can see the available times for the chair, room, or station they want instead of contacting you to check what is free.

Resource bookings →

Collect chair-rental payments online

Connect a supported payment provider so renters can pay online instead of arranging the chair-rental payment separately. Picktime supports PayPal, Stripe, and Square for online payments, with options to collect full or partial payments during booking.

Take payments →

Offer flexible chair rental durations and prices

For a renter who uses the same space regularly, recurring bookings let you add repeat bookings without entering each one separately. Set up the agreed schedule, such as every Tuesday, and those bookings appear in the Picktime calendar.

Each confirmed rental appears in the Online Calendar, so your team can check who has booked the chair and when.

Recurring bookings →

Send renters straight to the chair they need

If you do not want renters browsing every space you offer, create a specific booking link for an individual chair, room, or other resource. Share the relevant link, and the renter lands on the exact space you want them to book.

Share a resource-specific booking link when you want a renter to book one particular chair, room, or station.

Specific booking links →

What is available to rent?

Give each chair, room, and piece of equipment its own availability

If you operate salon suites, managing shared spaces is just as important as managing chairs. Picktime supports the booking side of salon suite software by helping you schedule treatment rooms, backwash units, nail stations, and other shared equipment.

Set each one up as a resource in Picktime with its own available days and hours. A chair you only rent Monday to Friday stays off the booking page at weekends, and once a resource is booked for a time, Picktime blocks that slot from another booking.

Chairs and equipment →

When renters can book

Keep tighter control over when chairs can be booked

Not every chair needs to be available every day. Set each resource’s availability, control how far ahead renters can book, and use booking rules such as minimum notice and booking windows to limit when reservations can be made.

Use Approve Bookings when you want to review chair-rental requests before confirming them. You can approve or decline pending requests in Picktime. If a renter pays online during booking, the reservation is confirmed automatically instead of waiting for approval.

Approving bookings →

Monday, 8:50am

Two stylists think chair three is theirs on Tuesday

One agreement was made months ago in a text. Another was added later when a renter left. By Monday morning, both stylists believe they have the same chair, and the only record is a wall planner nobody has fully updated.

Picktime’s salon chair rental scheduling software gives each chair its own availability and booking schedule. Once chair three is reserved, that time no longer appears as available to another renter on your Booking Page. You can also set up recurring bookings for stylists who use the same chair every week, so their regular days are recorded on the Picktime calendar instead of scattered across messages and handwritten notes. When a renter leaves, cancel their upcoming chair reservations so those times can be offered again.

Getting started

Get every chair ready to book before the week begins

Add each chair, room, and station as a resource

Set up every chair, treatment room, nail station, backwash, or shared piece of equipment you want to manage. Give each resource its own availability so renters only see times when that space or equipment can actually be booked.

Set the booking rules for your spaces

Choose when each resource is available, how far ahead renters can book, and how much notice you need before a booking. For rentals that need a review, enable Approve Bookings and check pending requests in the Online Calendar before you confirm or reject them.

Share your booking page with renters

For a simpler booth rental software workflow, share your Picktime booking page by email, through your website, or with a QR code. Renters can check availability and book a chair, room, or station without messaging you first.

AI Receptionist

Answer appointment calls without interrupting your salon team

Picktime’s AI Receptionist can answer calls 24/7 and help renters make bookings based on the availability you have set in Picktime.

Renters can also call to reschedule or cancel an existing booking. The AI Receptionist can answer common questions, handle multiple calls at the same time, transfer calls when needed, and provide call summaries and transcripts for your team to review.

Bookings and schedule changes automatically sync with your Picktime calendar, keeping your chair and space availability up to date.

AI Receptionist →

What it costs

Start free. Pay when there are more chairs and more people booking them.

The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.

Free, and it stays free

What a single salon gets without paying

Your own booking page, listing every chair you let
Renters book, move and cancel their own days
Each chair and room on its own bookable hours
Email notifications on every booking

Start free

When there are more of you

What the paid plans add

Standing blocks with a date they end on
More chairs and more people booking them
More than one building, each on its own hours
Reminders before a booked day, by email or text
Two-way sync, so a booked chair lands in the calendar you already watch

See what each plan includes

Works with what you use

Offer chair booking on website and keep team calendars connected

Connect calendars for your salon team

If your salon management system handles customer appointments, Picktime can help you organize chair and room rentals separately. Connect Google Calendar or Outlook to keep your rental bookings aligned with your calendar through supported two-way sync.

If renters already use your salon website, add the Picktime booking widget so they can reach the same online booking flow without needing a separate link.

All integrations →

Manage chair bookings from your phone

Renters can open your booking page from their phone and choose an available chair, room, or station. You can manage bookings from the Picktime mobile app, available on both iOS and Android.

The Picktime app →

Why salon chair rental businesses choose Picktime

For salon owners managing several chairs or treatment rooms, Picktime’s salon chair rental scheduling software makes it easier to share available spaces online and review renter bookings in the Online Calendar without relying on messages, spreadsheets, or wall planners.

Even if you already use beauty salon management software for client appointments, Picktime helps you schedule the chairs, rooms, and stations independent professionals rent. Give each space its own availability and let renters book open time slots, with confirmed reservations blocking overlapping bookings.

For stylists who rent the same chair on a regular schedule, recurring bookings let you create the repeating reservation once instead of adding every booking manually. You can also use booking rules to control how far ahead renters can book, set minimum booking notice, and use Approve Bookings when you want to review a request before confirming it.

Picktime also supports online payments, specific booking links, multiple locations, and QR codes for easier access to your booking page. Your Picktime calendar keeps upcoming chair and room bookings visible in one schedule, while the iOS and Android apps help you check and manage bookings away from the front desk.

Start managing chair bookings →

Questions

Salon chair rental scheduling: common questions

Can renters book salon chairs without booking a salon service?

Yes. Picktime lets you set up salon chairs as individual bookable resources. Renters can visit your Booking Page, select an available chair, and choose a rental time without booking a salon service. This helps salon owners manage chair rentals separately from customer appointments.

Is Picktime free for managing salon chair rentals?

Yes. Picktime’s Free plan includes an online booking page and up to three bookable resources for managing salon chairs. Starter also supports three resources, while Pro supports up to 10 resources and includes Approve Bookings. You can choose a plan based on the number of chairs you manage. For the latest plan features and limits, see Picktime pricing.

How does Picktime stop two stylists from booking the same chair?

Picktime helps prevent double bookings by checking each salon chair’s availability before accepting an online reservation. Once a chair is booked for a specific time, that slot is no longer available to another renter. Salon owners can review confirmed bookings in the Online Calendar to keep chair schedules organized.

Can I make a salon chair available on the same days every week?

Yes. Picktime lets you set recurring weekly availability for each salon chair using Resource Available Times. You can choose the days and hours a chair is available for rent. If the schedule changes for a particular date, you can update it through Resource Schedule without changing the chair’s regular weekly availability.

How can I collect the chair rental fee when someone books?

Picktime lets you collect chair-rental payments through your online Booking Page. You can connect supported payment providers, including PayPal, Stripe, and Square, and configure payment options for your rentals. This allows renters to pay during the booking process instead of arranging payments separately with the salon owner.

Can I approve a chair rental before confirming it?

Yes. Picktime’s Approve Bookings feature lets salon owners review incoming chair-rental requests before accepting or declining them. You can check pending requests from your Picktime calendar and decide which bookings to confirm. However, reservations paid for through the online booking page are confirmed automatically, even when booking approval is enabled.

How can I manage salon chairs, backwash stations, and treatment rooms together?

Picktime lets you manage salon chairs, backwash stations, treatment rooms, and other shared facilities as separate resources. Each resource can have its own availability and booking schedule. You can review their reservations in the Online Calendar, making it easier to see which spaces are occupied and which are available.

Does Picktime support different chair-rental durations and prices?

Yes. Picktime supports variable pricing for resources, allowing salon owners to offer different rental durations and rates for the same chair. For example, you can create one-hour and two-hour rental options with separate prices. Renters can select their preferred option on your booking page before choosing an available date and time.