Speech therapy is a standing appointment, not a one-off. Picktime puts your real after-school hours on a page a parent books from at nine at night, lets them move a single week themselves when a school trip lands on it, and puts the hour they hand back straight back on the page for the family who has been waiting for one.
Blu SpeechBook online
Assessment1h · Quiet room$110.00
Therapy session30m · Ana$55.00
Group, ages 4-645m · 2 places leftBook
Next free3:45 PM4:20 PM5:00 PM
Booked online
9:14 PM
Once the children were in bed
About the child
Arrived first
On the form, not on the day
Quiet room and therapist
Both free
Or the hour is not offered
Every one of these takes a phone call off a therapist who is mid-session, and gives the choice to the parent who is trying to fit it around a school day.
On the paid plans a block of weekly sessions books as a series with the end of term on it, so nobody is holding a Tuesday at quarter past four through the holidays and nobody has to rebook twelve times.
An assessment is an hour and a therapy session is half of one, offered as different lengths. Parents pick from the after-school times you actually have, which is nine at night for most of them.
On the same plans the form asks who the child is, how old they are, which school they attend and who referred them. It sits on the appointment, so the first session starts with the child rather than with a clipboard.
A parent moves a single week from the link in their confirmation without touching the rest of the block. The hour they leave goes back onto the booking page, where the next family looking at it can take it.
A language assessment needs a room where nothing else is going on, and a small practice usually has one. Picktime books the room alongside the person, so a session that needs the quiet room only appears at hours when the room and the therapist are both free. Each therapist keeps their own hours, their own age range and their own list of what they take, so a therapist who only sees early years is never offered for an adult voice assessment, and nobody has to remember which of them that was.
Social communication groups and parent workshops have a cap, and the moment somebody drops out that place is worth nothing unless the next family hears about it. Picktime caps the group and puts a returned place back on the booking page; on the paid plans it keeps a waiting list and offers the place to them first. For a practice with a genuine waiting list this is where the money is: a Tuesday afternoon that empties in September is not a hole in the diary, it is somebody who has been waiting since June being told there is a slot.
Twenty past four on a Tuesday. You are on the floor with a four-year-old who has finally started copying you, and the phone is going in the next room for the third time since three o’clock. Stopping now costs more than the call is worth.
After-school hours are the only hours most families can use, so the busiest part of your week is also the part where nobody can pick up. Nothing that happens in it leaves a record you can work from afterwards: only a voicemail light and a half-remembered name.
Picktime takes the booking off the phone. Parents pick a real after-school hour themselves, book a whole term of it, tell you about the child on the form, and move a single week when they need to without either of you stopping what you are doing.
List an assessment, a therapy session and any group you run, with how long each takes and what it costs. Set each therapist’s hours, their age range and what they take. Quiet rooms go in the same way.
Say how late a week may move. On the paid plans, decide how long a block runs and the date it ends so a term books in one go, and write the questions a parent answers when they book: the child’s name and age, the school, the referral.
The booking page is a link, so it goes on your website behind a Book Now button, in your Google Business profile, in the letter a school SENCo hands out and at the foot of every email you send.
The calls a speech and language practice misses are missed at exactly the hours families can ring, because those are the hours everybody is in session. Picktime’s AI receptionist answers around the clock, takes the caller through what their child needs, captures their details and turns the call into a confirmed appointment, against the same availability the booking page uses, so it cannot offer a therapist who is already on the floor with somebody. It transfers to you when a parent needs a person, and every call is transcribed into your dashboard, so the enquiry you could not take at twenty past four is still there at six.
The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.
A session lands in the calendar you already have open, and the paid plans sync it both ways, so it moves there when it moves here. A teletherapy session generates its own joining link on the booking, so a family with a poorly child does not lose the week.
Picktime runs in a browser on a phone as well as a laptop, and there are iOS and Android apps, so a therapist working out of two buildings can see the rest of the day without a laptop.
It depends whether you run a school caseload or a private practice. Caseload timetabling tools are built for slotting a hundred children around a school day. Picktime is built for the private-practice half: parents booking their own after-school hour and groups with a cap, free for one therapist, with a term of weekly sessions and the details of the child arriving before the session on the paid plans.
Picktime’s free plan includes your own booking page with your real after-school hours on it, parents moving a week themselves, email notifications on every booking and family records you can export. No card, and no date at which it stops. A term booked as one block, the booking form and waiting lists are on the paid plans.
Yes, and that is the normal case here. The parent books and the confirmation goes to them. On the paid plans the booking form carries the child’s name, age, school and referral, so what you need to know about the child is on the appointment rather than in somebody’s inbox.
Yes. A block books as a series at one hour on one weekday with the last day of term as its end date, so twelve sessions are made once rather than twelve times, and nothing is left holding that hour through the holidays. Recurring bookings are on the paid plans. An ABA client’s week, split across two or three therapists, is held the same way and has a page of its own.
Yes. The link in their confirmation moves that single session, within a window you set, and leaves the rest of the term where it is. The hour they hand back goes onto the booking page, where the next family looking at it can take it.
Yes. A social communication group or a parent workshop takes a cap, and when somebody drops out the place goes back on the booking page. On the paid plans a waiting list holds the families who missed out and is offered the place first, rather than it sitting empty.
Yes, on the paid plans. Connect Zoom, Google Meet, Microsoft Teams or GoToMeeting and a joining link is generated on the booking and carried on the confirmation, so an online session and an in-person one are booked the same way and the family does not have to be sent anything separately.
We do not know, and neither does anybody quoting you a figure for it. What is worth knowing is that the widely used schedulers are built around one adult booking one meeting for themselves, and a speech and language practice books a term at a time for a child whose parent is doing the booking. Test a shortlist against those two things rather than against how many people use it.
It splits by setting rather than by profession. In a school the hard part is fitting a caseload around lessons, and a caseload timetabler exists for exactly that. In private practice the hard part is a parent finding an after-school hour at nine at night and a term staying booked once it is. Picktime is the second kind and free for a single therapist, and it is the wrong tool if your clinical notes and your diary have to be one system.
In private practice, yes, and for many therapists it is most of the appeal. In a school it is closer to a negotiation, because the caseload has to fit around lessons and the therapist rarely decides when a child can be taken out of one. Picktime is built for the first case: the hours you publish are the only ones the page will ever sell, so an after-school slate stays an after-school slate.
Goals and reviews Sessions that need a particular space, and a review booked at the interval.
See occupational therapy scheduling
Weekly slots A standing weekly hour a parent books around a school day.
See tutoring scheduling
Families A parent booking for more than one child, and a recall that chases itself.
See pediatric schedulingFree forever for an independent therapist. No card, no trial clock, and parents can be booking a term by this evening.
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