When someone wants to try your sports club, they can book a trial session without waiting for someone to answer their message. Add trial sessions and regular classes to your Picktime booking page, set each coach’s working hours, breaks, and days off, and manage bookings across different sports programs in one calendar. New members can see available sessions and book online, even after club hours.
Blu ClubBook online
Junior taster1h · Coach RayFree
Annual subSeniors$60.00
Seniors training1h 30m · Pitch 2Book
Next free6:00 PM7:15 PM8:30 PM
Taster booked
10:06 PM
Before anybody replied
Invoice
$60.00
Raised off the booking
Consent and contacts
Held
Against the member
The scheduling software sports clubs use should handle different groups sharing facilities, each with its own session times, coaches, and participant limits. Picktime’s sports scheduling software keeps session bookings and coach availability in one calendar, so the club secretary can check upcoming training sessions without piecing together information from emails.
List Saturday junior training, Tuesday senior sessions, and the Wednesday social group as separate classes on your Picktime booking page. Members can see when each session runs, check available places, and book the group that suits them without contacting the club secretary.
Set the maximum number of participants for each training session based on your available space and coaching capacity. When a popular junior class fills up, members can join the waitlist. If someone cancels, Picktime can automatically fill the available place from the waitlist.
Use Picktime Intake forms to ask for a parent or guardian’s details, an emergency contact number, or other information coaches need before a junior training session. The answers appear alongside the booking details in Picktime, so club staff can review the information before the session.
Set working hours, breaks, and days off for each coach, and assign them to the services they lead. Picktime uses each coach’s configured schedule to show availability for their bookable services, while club administrators can review upcoming training sessions in the online calendar. If a coach is away, set their days off in Picktime so unavailable times aren’t offered for new service bookings.
Sports clubs collect payments for different activities, from junior training and match sessions to occasional pay-and-play bookings. Picktime can generate an invoice from a completed booking, show whether it’s paid, unpaid, or overdue, and let you download or print a copy for the member.
Your club treasurer can review paid and outstanding invoices in one place, making it easier to see which booked sessions have been paid for and which payments still need following up.
An available place in a junior training session doesn’t always mean the person booking is in the right age group. With Picktime’s Approve Bookings feature, your club can review booking requests before confirming them. Check the participant details collected through intake forms, then approve or decline the request.This lets club administrators check whether a booking request meets the club’s requirements before confirming it.
A parent arrives with their child for a trial session, but the coaches are already out on the field. The volunteer at the gate doesn’t know whether there’s room for another child, and the club has no registration or emergency contact details for them.
The family filled out the club’s website contact form two weeks ago. Their message went to a former committee member’s inbox, and nobody replied.
With Picktime, parents can find an available trial session on your club’s booking page and book it themselves without downloading a sports team scheduling app.Use intake forms to ask for the child’s age, emergency contact details, and answers to any participation questions the club needs before training. The answers appear alongside the booking details, so club staff can check who’s coming and review their information before training begins.
2 weeksSince the contact form nobody answered
For sports team scheduling, create separate classes for junior training, senior sessions, social groups, and beginner courses. Set the session times and maximum number of participants based on your available space and coaching capacity. Members can then see available sessions and book through your Picktime booking page.
Add your coaches, set their working hours, breaks, and days off, and assign them to the bookable services they provide. Give each coach their own login and set role-based permissions to control what they can access and manage in Picktime.
You don’t need a separate sports scheduling website; share your Picktime booking link on your club website, in newsletters, or on Facebook.You can also generate a QR code for the clubhouse noticeboard so parents and new members can scan it, check available sessions, and book without contacting a volunteer first.
Every enquiry a volunteer club gets arrives at the moment every volunteer is on a pitch.
The free plan has no end date and no card, which matters more to a club than to anybody. Nothing has to be renewed by whoever takes over next year.
Connect Picktime with Google Calendar, Outlook, iCloud, or Microsoft Exchange. Two-way calendar sync keeps supported changes updated between Picktime and your connected calendars, so coaches and volunteers can keep track of their schedules.
Add a Book Now button to your club website or share your booking link on Facebook. If your club doesn’t have a website, parents and members can use your Picktime booking page directly to see available sessions and book online.
Club administrators and coaches can use Picktime as a sports scheduling app on iOS or Android, or open it in a phone browser, to check upcoming bookings from the sidelines.Members can use the Picktime for Customers app on iOS or Android to view their upcoming bookings.
For clubs comparing sports team scheduling apps, Picktime’s sports scheduling software helps manage junior training, senior sessions, and shared facilities. Create an online booking page for trial sessions, regular training, and beginner courses, set participant limits, and manage bookings in one calendar. Give each coach their own working hours, breaks, and days off, so the sessions offered reflect their availability. As sports facility scheduling software, Picktime lets clubs add fields, courts, and training rooms as bookable resources. For appointment services configured to require both a coach and a facility, Picktime checks their availability together before offering a booking time.
Parents and members can check available sessions and book online without waiting for a volunteer to reply. Use intake forms to collect participant information during booking, manage waitlists when classes fill up, and track attendance to see who participated. For sessions with fees, Picktime supports online payments and invoicing, helping club administrators keep track of bookings and payments.
Set booking notice periods and cancellation rules that fit your club’s timetable, so members can make eligible appointment changes using the links in their booking emails. Coaches can check upcoming sessions, club administrators can manage schedules and member bookings, and new members can arrange their first trial session even outside club hours.
Picktime is a free sports scheduling software option for clubs managing training sessions, coaching appointments, and shared facilities. The Free plan includes an online Booking Page, unlimited appointments, two classes, three team members, and three resources. Clubs with larger scheduling needs can choose plans with additional features. For the latest plan features and limits, see Picktime pricing.
Yes. Picktime lets your sports club offer trial sessions through an online Booking Page, where new members can check available times and book without contacting a volunteer. Share your booking link on your website, Facebook page, or clubhouse noticeboard using a QR code so interested members can book even outside club hours.
Yes. Picktime’s Intake Forms let you ask parents or guardians for emergency contact numbers and answers to participation or consent questions when booking junior training sessions. You can make these questions required, and the responses are saved with the booking for club staff to review. Intake forms are available on Starter and Pro.
Yes. Picktime’s Team Management feature gives each coach a separate login to access their assigned schedules and bookings. You can set their working hours, breaks, and days off and control what they can view or manage through role permissions. Coaches can also check upcoming bookings using Picktime’s iOS and Android mobile apps.
Yes. Picktime’s Approve Bookings feature lets club administrators review incoming requests and approve or decline them before confirmation. This is useful when checking eligibility for junior training or restricted sessions. Approve Bookings is available on Pro. However, bookings paid through the online Booking Page are confirmed automatically rather than held for manual approval.
Yes. Picktime lets sports clubs collect payments for bookable training sessions, matches, and pay-and-play activities. Members can pay online through PayPal, Stripe, or Square, based on your plan. You can also generate invoices, review payment statuses, and track outstanding session fees, helping your club treasurer manage payments more easily.
Yes. Picktime’s Class Bookings feature lets you set participant limits for junior training, senior sessions, and other club activities. With the Pro plan’s Waitlist feature, members can join a waitlist when a session reaches capacity. When someone cancels, Picktime automatically adds a waitlisted member to the available place.
Yes. Coaches can connect Google Calendar to Picktime so confirmed bookings appear alongside their other commitments. The Free plan supports one-way calendar sync, while Starter and Pro provide two-way sync. With two-way sync, busy events in Google Calendar can also update booking availability in Picktime, helping coaches avoid scheduling conflicts.
Classes and floor Classes with their own numbers and inductions booked into a trainer’s hours.
See gym scheduling
WODs and caps Every WOD capped at the rig, with a list behind a full session.
See CrossFit scheduling
Horses and lessons Lessons that hold the horse and the instructor at the same hour.
See riding school schedulingFree forever for a single-section club. No card, no trial clock, and nothing that has to be renewed by whoever takes over next year.
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