Members book their own court from a phone instead of writing on a sheet that only exists in the clubhouse. The rules about who may book what and how far ahead are enforced by the page rather than argued about in the bar, a court handed back is on the page again inside a second, and the club stops finding out at eight that court three has been dark since seven.
Blu SquashBook online
Member court45m · Court 3$6.00
Guest court45m · Court 1$12.00
Box league match45m · SeriesBook
Next free6:45 PM7:30 PM8:15 PM
Booked online
10:22 PM
Nobody behind the bar
Guest fee
$12.00
Taken as the court is booked
Court 3 handed back
On the page
Inside a second
A squash club’s scheduling problem is not volume. It is that the only real record of the week is a sheet of paper in a building most members are not in.
Every court and every hour on one page, showing what is genuinely free. A member deciding on the way home can see Thursday at seven without driving to the club to look at a sheet.
A league match books the court with both names on it, so the ladder secretary is reading the same calendar as everybody else instead of collecting results from a WhatsApp group.
The confirmation carries a link to cancel, so a member who cannot make seven o’clock hands the court back themselves. It is on the page again immediately, and you set how late that is allowed to happen.
On the paid plans the Monday pair books as a block with a last date on it rather than a permanent claim on court two. When the block ends the hour goes back into the week without anybody having to be told.
Set how far ahead a court opens, how long a booking may be and how many a member may hold at once. That is the whole of what the club committee argues about, and it is a setting rather than a person on the desk saying no.
Coaching needs a coach and a court together, so a lesson is only offered when both are free; a junior session that takes two courts takes two.
Each court keeps its own hours, so the one you let to a local school between four and six on a Wednesday is not offered to members between four and six on a Wednesday.
Open the calendar and the week is four columns of hours rather than four sheets in four places.
You can see which nights fill and which never do, drag a match to move it and watch the court move with it, and hand somebody the same view on their phone so the person locking up is not the only person who knows what tomorrow looks like.
If the club runs a second site, both sets of courts show in the same week with their own hours, so a club secretary covering two buildings is reading one screen.
Twenty to eight on a Thursday. Court three is empty and the light is off. The book on the wall says it was taken at seven by a name written in biro, and that person decided at half four that they were not coming.
Two members left at ten past seven because the sheet said the club was full. Nobody who could have used the hour ever knew it existed, and nothing that happened will be visible tomorrow.
Picktime puts the courts on a page members book from themselves, lets somebody hand an hour back with one tap, and offers it again the moment they do.
40 minOf court three dark, with the light off
2Members who left because the sheet said full
Each court with its own hours and the booking lengths you take. A court let to a school on Wednesday afternoons keeps those hours out of the members’ page without anybody having to remember.
How far ahead they can book, how long for, how many at once and how late a cancellation is allowed. Those four settings are what the sheet on the wall was never able to enforce.
The booking page is a link, so it goes in the club newsletter, on the website and on a QR code where the book used to hang. Members book from a phone the first evening it is up.
Most squash clubs have a phone and nobody paid to sit next to it.
The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.
A court booking lands in the member’s own calendar and in the club’s, and the paid plans keep the two in step, so when it moves in one it moves in the other. Put a Book Now button on the club site so the fixtures page and the booking page are one click apart.
Picktime runs in a browser on a phone as well as a laptop, and there are iOS and Android apps, so whoever is locking up on a Thursday can see Friday from the door.
Clubs usually move off paper for one of two reasons: courts sitting empty because nobody could hand a booking back, or arguments about who may book how far ahead. Both are settings rather than software features, so the thing to test is whether the rules you already have can be written down. Picktime’s free plan covers a small club.
Yes. Picktime’s free plan gives you a booking page for your courts, rules on who may book what and a handed-back court straight back on the page, with no card and no end date. Weekly blocks and reminders are on the paid plans. There are iOS and Android apps as well as the browser version.
Yes, and that is the point of it. Members book from a phone against the same availability the club sees, so nobody has to be in the clubhouse to find out whether Thursday at seven is free. A padel court is claimed by four players rather than two, and letting one of them pay for the group is what that page deals with.
Yes. Set how far ahead courts open, how long a booking may be and how many a member may hold at once. That is the rule the book on the wall could never enforce, and it is what keeps six o’clock reachable for the rest of the membership.
Yes. A match books the court with both players on it, so the league and the court diary are the same record instead of two lists that disagree at eight o’clock on a Thursday.
The hour goes straight back on the page and anybody can take it. Every confirmation carries a link to cancel and you decide how late it may be used, so a court handed back at half four is playable at seven.
Yes. A guest court and a member court can be two things you offer at two prices, and you can take the guest fee at the moment of booking through a payment provider you connect.
Members and fixtures Members, fixtures and a facility that all want the same evening.
See sports club scheduling
Capped classes Classes that fill in minutes, with a waiting list rather than a queue.
See CrossFit scheduling
Lanes and lessons Lanes, levels and instructors booked together, term after term.
See swimming class schedulingFree forever for a small club. No card, no trial clock, and members can be booking from their phones this week.
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