Registration appointments, document checks, a client catch-up, a branch open day. Picktime gives every consultant a diary candidates and clients can book into themselves, confirms the appointment in writing with what to bring on it, and lets either side move it without a phone call.
Blu StaffingBook online
Registration45m · AmaraFree
Document check20m · Branch 2Free
Client catch-up30mBook
Next free9:30 AM11:15 AM2:45 PM
Booked online
9:52 PM
After the desk had gone home
Confirmation
Sent
Email, with what to bring on it
Document questions
Answered
When the appointment was made
Four things a consultant currently does by text between calls, each one handed back to the person who actually knows when they are free.
Send one link instead of proposing three times by text. A candidate who is already working picks an evening or a lunchtime that suits them, from the hours the consultant is genuinely free.
On the paid plans you write your own booking questions so the candidate arrives with the right documents and the right certificates in hand. It is the difference between one registration appointment and two.
A consultant who only registers for one sector is never offered for another. Each one has their own hours, days off and services, and one login of their own rather than a shared inbox.
A confirmation listing what to bring the moment they book, and a reminder before the day on the paid plans, each with a link to rearrange. A candidate who has taken another role tells you the night before instead of simply not appearing.
The other half of an agency diary is the client: a briefing on a new vacancy, a service review, a site walk-round. Give each consultant a link a client can book from, and on the paid plans a video call can carry a Zoom, Google Meet or Microsoft Teams link generated with the booking, so nothing has to be sent separately. Both sides of the desk end up in the same calendar, which is what stops a client meeting and a registration being promised the same eleven o’clock.
Two offices in two towns do not open at the same time and do not register for the same sectors. Add every branch with its own opening hours, its own consultants and its own appointment types, and the booking page only offers a candidate a time that exists at the branch they chose. Every registration, every document appointment and every client meeting sits on one colour-coded calendar, so a branch manager can see the week without asking four people what is in their diary.
Twenty past two on a Wednesday. Four registrations were arranged this morning by text between phone calls, written into a consultant’s own calendar and nowhere else. Two people have arrived. One of them has brought a passport photocopy that is no good and will have to come back, and nobody knows whether the other two are late or gone.
Picktime sends one link instead of a text and confirms the appointment in writing with what to bring on it, so the hour is used and the paperwork is right the first time. On the paid plans it reminds the candidate the day before as well.
Registration, a document check, a competency conversation, a client briefing. Give each one a length and say which consultants and which branches offer it.
Which documents they hold, which certificates, what shifts they can work, whether they drive. On the paid plans the answers arrive attached to the appointment, so nobody arrives with the wrong thing in an envelope.
Put it in the reply to an application, in the job advert, on the website and on a card at reception. The candidate books, and the consultant’s calendar updates without anybody typing it in.
An agency phone rings hardest at the two hours of the day when every consultant is already on one, and a candidate who cannot get through rings the agency on the next street. The Picktime AI receptionist answers on a number of its own, around the clock and on several calls at once, takes the caller’s name and number, guides them through what you register for and books the appointment straight into the right consultant’s calendar, or transfers the call to a person if they want one. Every call is transcribed into your dashboard, so a client briefing a vacancy at half past six is written down rather than half remembered.
The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.
An appointment lands in the Outlook or Google calendar the consultant already lives in, and the paid plans sync it both ways, so when something is put in there it stops being offered here, which is what prevents a client visit and a registration being sold the same hour. Teams, Zoom and Meet links are generated with a booking on the same plans, when the meeting is remote.
Picktime opens in a browser on a phone as well as a laptop, and there are iOS and Android apps, so a consultant on a client site can see the afternoon’s registrations without going back to the office.
Yes. Picktime has a free forever plan with no card and no end date: a booking page candidates and clients use, an online calendar, self-service rescheduling, and email notifications. You pay when more consultants need their own diary.
Yes. Send one link rather than proposing times by text, and the candidate picks from the hours the consultant is genuinely free, usually an evening or a lunchtime, because most of them are already working.
Yes. What to bring goes on the confirmation on the free plan, and on the paid plans you write your own booking questions as well, so a registration is one appointment rather than two.
Yes. Every consultant has their own working hours, days off, sectors and login, so somebody who only registers for one desk is never offered for another.
Yes, from the same page. A vacancy briefing or a service review sits in the same calendar as the registrations, and on the paid plans it can carry a Teams, Zoom or Meet link generated with the booking.
In an agency, two different jobs get called staff scheduling. Rostering placed workers into shifts is one tool; the appointments your consultants keep (registrations, document checks, client briefings) are another, and Picktime is built for the second.
Yes. Each branch has its own opening hours, its own consultants and its own appointment types, and the booking page only offers times that exist at the branch chosen.
Not Picktime, and it is worth knowing that before you spend an afternoon on it. Shift scheduling means patterns, swaps, timesheets and pay rates for the workers you place, and none of that is here. Picktime is the diary on the other side of the desk: registrations, document checks and client briefings, booked by the candidate or the client into a consultant’s real availability.
No figure behind that question has been published by anyone who would stand behind it, so read the lists that answer it as advertising. What actually separates these products is narrower than popularity: whether the thing being scheduled is a shift with a pay rate attached or an appointment with a person attached, because almost nothing is good at both. Picktime is the second kind and says so in its own heading.
In agencies the honest guess is that it is not a product at all: a shared calendar, a spreadsheet of candidates and a thread on somebody’s phone. That holds up until the consultant who owns the thread goes on holiday and nobody else can tell whether Thursday at six is free. What replaces it does not have to be large. It has to be something a candidate can book into at nine at night without asking permission first.
Hiring The other side of the desk: candidates booking into a hiring team’s diary.
See interview scheduling
Advice Client sessions booked from a link, with the brief answered in advance.
See HR consultancy scheduling
Castings Castings and go-sees booked into a day that fills without a phone call.
See modelling agency schedulingFree forever for one consultant. No card, no trial clock, and candidates can be booking themselves in this week.
Google Calendar
Outlook Calendar
Microsoft Teams
Zoom
Google Meet