Free yoga studio booking software for studios with two rooms and six teachers

Picktime helps yoga studios manage classes, teachers, and rooms without overlapping bookings. You can assign each class to a specific room and set working hours for each teacher, so your schedule reflects who is available and where each session takes place. That gives studio owners a clearer way to manage a timetable across multiple rooms and instructors.

Students can book classes through your booking page, make payments online when enabled, and manage their own bookings based on the options you’ve set up. For a studio running two rooms and six teachers, this makes it easier to keep classes organized, avoid room conflicts, and give students a straightforward booking experience.

Start free See pricing

Free forever plan
Your whole timetable on a link
No card required

A student checking in at the studio reception below the timetable board while others leave their shoes on the rack and go through to class

Blu YogaBook online

Vinyasa class60m · Main room$18.00

Saturday workshop3h · 6 places$40.00

Loft hire2h · Sun amBook

Next free9:30 AM12:15 PM7:30 PM

Main room, Wed

Held

Nothing else sold into that hour

Workshop place

$40.00

Paid at booking, not by transfer

Class of 20

Full

Six waiting, offered it first

How it works for you

Keep Classes and Workshops Organized in Different Studio Rooms

Set up classes, rooms, and teacher availability in Picktime. Students can book through your Booking Page while your team manages the schedule in one place.

Online Booking

Your students shouldn’t have to call or text to grab a spot in tomorrow’s 6 a.m. flow. With Picktime’s yoga studio booking software, students can check available classes and reserve a mat online, day or night, from their phone or laptop. Set up your booking page once, share the link (or embed it on your website), and let your calendar fill itself while you focus on teaching.

Booking page →

Class Scheduling and Recurring Classes

Running two studio rooms and six teachers means your calendar can get complicated fast. Picktime lets you create recurring class sessions, such as a weekly Tuesday and Thursday Vinyasa class, and uses the assigned room and teacher schedules when showing availability. If Room 2 is already booked for a workshop or the instructor is unavailable, that time won’t be offered for another booking that requires them. You can also set a capacity limit for each class, so students can’t book beyond the number of places you’ve made available.

Rooms and equipment →

Waitlist Management

When a popular class reaches capacity, students can join its waitlist if you’ve enabled one. When a confirmed student cancels, Picktime can move the next person into the class, while configured notifications keep the student and your team updated.

Waitlist →

Online Payments

Get paid without chasing down cash or card readers at the front desk. Picktime integrates with PayPal, Stripe, and Square, so students can pay online for eligible classes, workshops, or class packages when you enable a supported payment option. Every transaction is tracked in one place, making it easier to reconcile your studio’s revenue at the end of the month.

Take payments →

Booking Rules

Every studio has its own policies, and Picktime lets you set rules that reflect yours. Define how far in advance a class can be booked, set cancellation and rescheduling windows, and decide how last-minute changes are handled. Once your rules are in place, they’re applied automatically - so you’re not stuck enforcing policy one email at a time.

Hours and rules →

Capacity, across two rooms

Capacity across two rooms, handled automatically

Between the main room and the loft, capacity looks different for every class on your schedule. A restorative session in the loft might only fit 10 mats, while a Vinyasa flow in the main room could hold 20. Picktime lets you set that limit per class, so each room is used the way you actually intend it to be used.

Once a class reaches its booking limit, the booking page shows that it is full. Students can’t book beyond the limit you’ve set, which helps your team manage the available space in each class.

Before each class begins, your team can also check the attendee list to see who has booked a spot. Picktime makes it easier to prepare the right number of mats, check expected attendance, and organize each class around the space available.

Capacity and waitlists →

A second studio

Manage a second location without splitting your schedule

With Picktime’s yoga studio booking software, you can add both studio locations to one account and organize rooms, teachers, and class schedules by location. Students can choose a location on your booking page and view the classes offered at that studio.

Your team can also use the Online Calendar to review bookings across both studio locations. If a teacher works across both studios, you can assign their availability by location and working hours, so the schedule reflects where they are actually teaching. For studio owners managing multiple locations, that gives a clearer view of classes, staff, and bookings across both sites without running separate systems.

Multiple locations →

Wednesday, 7:40 p.m.

When a workshop and a class get booked into the same room

It usually does not happen because someone was careless. Different team members handle classes, workshops, room bookings, and substitute teachers. When these changes are tracked separately, important details can get missed.

A workshop gets added for the evening. The regular Wednesday class is already using the main room. By the time everyone arrives, the conflict is only discovered at the door. The loft cannot hold the full workshop, two students are left without a place, and a teacher change discussed at the desk was never properly added to the schedule.

Picktime gives each class or workshop its own place on the calendar, with assigned rooms, teacher availability, and booking capacity managed in one system. Students book from the same booking page, and your team works from the same live schedule. That makes it much easier to avoid room conflicts, missed teacher updates, and bookings that were never properly recorded.

Getting started

Get your timetable bookable in a few practical steps

Add your rooms, classes, and teachers

Set up each studio space as a resource with its own availability, then set the booking capacity for each class. Then add your yoga classes, including session length, pricing, and booking limits, and assign the right teachers based on the classes they actually teach and the hours they work.

Add workshops and one-off sessions

Create workshops, courses, or special events as separate bookings with their own date, price, capacity, and room assignment. If you rent out studio time, you can also set up bookable sessions around the hours your rooms are available.

Share your booking page where students already look

Once your schedule is ready, share your booking page on your website, through a Book Now button, in your Instagram bio, on your Google Business Profile, or with a QR code at the studio. That gives students a simple way to find classes and book without contacting the front desk.

AI Receptionist

Let Picktime answer student calls while your team is teaching

Students may call to ask about studio hours, upcoming workshops, or how to book a private yoga session. They may also need help rescheduling or canceling an existing booking.

Picktime’s AI Receptionist can handle incoming calls, answer common studio questions you’ve configured, check appointment availability, and help callers book private yoga sessions. When a caller needs to speak with someone directly, the call can be transferred to the phone number you’ve configured.

After each conversation, your team can review call summaries and transcripts in Picktime, helping the studio stay responsive without interrupting teachers during classes.

Manage student booking calls with AI Receptionist →

6:40Incoming call
Tuesday 6:40 PMOn a call

Caller6:40 PM
What are your studio hours on Saturday? I’d like to book a private yoga session.
AI Receptionist6:40 PM
The studio opens at 7:00 AM on Saturday. A private yoga session is available at 9:30 AM. Can I take your name?
Caller6:41 PM
Maya Chen. 9:30 works for me.
AI Receptionist6:41 PM
You’re booked, Maya: a private yoga session on Saturday at 9:30 AM.

Sat 9:30 AMPrivate yoga sessionBooked

Appointment availabilityChecked before booking

Call summary and transcriptReady to review in Picktime

What it costs

Start free. Pay when there are more teachers and more rooms.

The free plan is a plan, not a trial. There is no date at which it stops, no card to add, and nothing that quietly turns off in a fortnight.

Free, and it stays free

What one studio gets without paying

Your own timetable and workshop booking page, on a link you can share
Students book, move and cancel their own places
Email notifications the moment a class or workshop is booked
Classes pushed into the calendar your teachers already keep

Start free

When there are more of you

What the paid plans add

Reminders before the class, by email or text
A waiting list that offers a returned space on its own
Passes of ten, sold up front and counted down
More teachers and a second studio, each on their own hours

See what each plan includes

Works with what you use

It fits your calendar, payments, and the places students already book from

Nothing gets written on the board twice

Picktime works with the tools many studios already rely on. With calendar sync, classes and bookings stay aligned with the calendars your team is already checking. Payments can be collected online through PayPal, Stripe, or Square when students book classes, workshops, or other paid sessions, depending on how you set up your booking flow.

You can also send reminders and notifications to customers and team members for bookings and schedule updates, which helps keep everyone informed without extra follow-up from the front desk. And because your booking page can be shared through your website, social media, Google Business Profile, booking links, and QR codes, students can book from the places they already use to find your studio.

All 36 integrations →

It works from the front desk and on the studio floor

Students can open your booking page in a phone browser without installing anything, which is useful when someone is trying to book on the go. For studio staff, Picktime also offers mobile apps for iOS and Android, making it easier to check schedules, bookings, and availability while opening the studio, moving between rooms, or managing the day from the floor.

The Picktime app →

Why Do Yoga Studios Choose Picktime?

Most studios don’t switch booking systems because they want new software. They switch because the old system stopped matching how the studio actually runs. Once you’re managing two rooms and six teachers, generic scheduling tools start showing their limits fast.

Picktime lets a studio manage classes, rooms, teachers, and booking capacity from one account. You can assign a room resource to each class and set that class’s booking capacity, so the schedule reflects both room availability and the number of student places. When an enabled class waitlist fills, Picktime can manage available places through that list as confirmed students cancel. Teachers keep their own working hours instead of being squeezed into one studio-wide schedule. And when it’s time to expand, a second location fits into the same dashboard rather than requiring a separate setup.

Students can use one booking page for single sessions and class packages, while configured reminders help them keep track of upcoming bookings.

None of this involves flashy features you’ll never touch. It gives your team a clearer way to manage a two-room studio as the schedule becomes more complex.

Questions

Yoga studio booking: common questions

What should I look for in yoga studio scheduling software?

Look for software that manages yoga classes, private sessions, teacher availability, studio rooms, workshops, and online payments. Picktime brings these activities together with Class Bookings, Team Management, Rooms & Equipment, and a Booking Page, helping yoga studio owners organize their schedules without switching between different systems.

Is there free yoga studio booking software?

Yes. Picktime’s Free plan includes a booking page, unlimited appointments, three team members, two classes, three resources, and two locations. Starter increases the class allowance and adds recurring bookings, while Pro supports larger teams and waitlists. A studio with six teachers would need Pro. For the latest plan features and limits, see Picktime pricing.

Can students book yoga classes and private sessions online?

Yes. Picktime lets yoga studios offer group classes, private lessons, and workshops through one booking page. You can set up group sessions using Class Bookings and private appointments as services. Students can view available options and book online without contacting the studio, making scheduling easier for everyone.

How do I prevent double-booking studio rooms for classes and workshops?

Set up each studio room as a resource in Picktime and manage its availability through Rooms & Equipment. You can organize room bookings alongside classes and workshops in the Online Calendar, helping your team identify scheduling conflicts. Rooms can also be made available for private hire during selected hours.

Can each yoga teacher have their own schedule and availability?

Yes. Picktime lets you add yoga instructors as team members and set their individual working hours, services, and locations. When staff selection is enabled, students booking private yoga sessions can choose an available instructor. This helps teachers maintain separate schedules, even when they teach at multiple studio locations.

How can I manage full yoga classes and last-minute cancellations?

Picktime’s Class Bookings let you set the maximum number of students for each yoga session. Once a class reaches capacity, additional confirmed bookings are restricted. With Capacity & Waitlists enabled, students can join a waitlist, and your team can manage available places when cancellations occur, helping reduce empty spots.

How can I accept bookings and payments for yoga workshops?

Create yoga workshops, weekend intensives, or teacher-training sessions in Picktime with their own schedules, capacity limits, and pricing. Students can reserve places through your Booking Page and pay online using supported payment integrations such as PayPal, Stripe, or Square when configured. This keeps workshop registrations organized alongside regular classes.

Can I manage multiple yoga studio locations using Picktime?

Yes. Picktime supports multiple locations, allowing you to manage yoga classes, instructors, and bookings across different studios from one account. Each location can have its own working hours, team members, and services. Your team can review bookings through the Online Calendar without maintaining separate scheduling systems for each studio.