Free Enterprise Scheduling Software That Grows With Your Teams starting with the one department that needs it now

Most scheduling starts with one team looking for a simpler way to book. Picktime’s enterprise scheduling software helps departments and teams across larger organizations manage appointments, staff availability, and shared resources in one place. Start with one team, connect supported calendars, and expand your scheduling setup as more departments join.

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Free forever plan
No card required
No project to start it

A board meeting under way in the conference room, the video bar lit under the screen and the door ajar

One department, running its own

TeamNine people · their own schedulesBookable

ResourcesFour rooms · booked alongside servicesHeld

CalendarConnected to the calendar they already useSynced

The team

Nine people

Their own schedules

Four rooms

Booked alongside services

Held alongside the person

Your calendar

Bookings pushed

One way, into the diary you run

Is this you

Start Small. Scale When You Need To

This page is for the team that needs an enterprise scheduling tool now, even if the wider organization is not ready. Start with the unit you control, then expand when the need is proven.

You own one service

A clinic, campus office, branch, or internal team. You need people to book what you run without taking responsibility for the rest of the organization.

Scope · One service · Yours

Your team can manage it

Give authorized team members access to manage services, appointments, and schedules. Roles and permissions help you control what each person can view or change.

Access · Authorized team members · By role

It has to fit what is already there

Connect supported calendars, including Google Calendar, Outlook, Exchange, and iCloud. Picktime also supports virtual meeting tools such as Zoom, Google Meet, and Microsoft Teams, depending on your plan.

Fits · Your calendar · Two-way

Other units may join later

Start with one team, then add people or locations when another department needs the same setup.

Later · More units · Paid plan

The structural cost

Make Scheduling Easier Without Changing Every Department

In a large organization, one department may still handle appointments through phone calls, emails, and spreadsheets. The challenge is not always finding better software. It is getting every department to agree on a new system. Meanwhile, the team that needs a simpler booking process is left waiting.

Likewise, the team keeps working around the problem. Someone manages a spreadsheet, someone else updates another one, and rooms sit on a shared calendar. When the right person is away, it becomes harder to know what is available.

With Picktime’s enterprise scheduling software, your department can get started without waiting for every team to make the switch. Set up working hours, services, team members, and resources, then share a Booking Page so people can schedule appointments online. You can also connect supported calendars and expand your setup as more teams join.

Sheet

A spreadsheet only two people understandIt works because they know how to use it.

When either person is away, bookings become difficult.

Room

A room held on a shared calendarOnly a few people know how it works.

Someone else books the room without realizing it is already needed.

Queue

A booking request sitting in emailSomeone has to read it, check availability, reply, and wait for confirmation.

Two days between asking and a confirmed time.

Team

Nine people · their own schedules

Bookable

Resources

Four rooms · booked alongside services

Held

Calendar

Connected to the calendar they already use

Synced

Nobody planned it this way. It is simply how the department manages bookings for now.

What a department needs from it

Four things that make a scheduling system easier for one team to adopt

Here are four ways Picktime’s enterprise scheduling software helps a department get started without changing how the entire organization works.

A team meeting around the table in a glass-walled room, seen from the corridor with the booking tablet lit beside the door

RoomHeld with staffTogether

Manage rooms and equipment with bookings

Add rooms, equipment, and other resources so your team can manage what needs to be available alongside a booking.

Start Free and Expand as Needed

Start with Picktime's Free plan to manage appointments for a small team. As your department grows, explore the options for adding more team members, resources, and locations.

It connects to the calendar your team already uses

Connect supported calendars to see Picktime appointments alongside your existing events. With two-way Calendar Sync enabled, busy times from connected calendars can also help prevent overlapping bookings.

Roles decide who can access what

Assign built-in roles to control what team members can access. For more specific responsibilities, custom roles let you choose permissions for managing bookings, services, customers, and settings.

Who runs it

Set Up Scheduling for Your Department

You run the service. You set the rules. Choose what you offer, how long it takes, and when customers can book. Authorized team members can manage their working hours and availability based on their assigned permissions. Picktime’s enterprise scheduling software is simple enough to manage within the department without bringing in another team.

Roles control who can see the full schedule, who sees only their own bookings, and who can change settings. If your organization has specific requirements around access, data, or procurement, talk to us before setting things up. It is better to check than make assumptions.

How roles and diaries work →

If it spreads

Expand Scheduling Across Departments

What changes as it spreads is how many people and how many places, which is exactly what the pricing counts. Nothing counts bookings.

Set up enterprise appointment scheduling software for one department with its own services, staff availability, and resources. Share its Booking Page so people can book online. As more teams join, you can expand the setup to support their scheduling needs.
Team management →
Add more team members, services, or locations as your organization grows, and manage their schedules from one Picktime account, within your plan's limits.
Multiple locations →
With Approve Bookings enabled, your team can review booking requests and approve them before confirming appointments.
Approving bookings →

What it costs

Free to prove it, then priced by people and places

A department can run this on the free plan for as long as it wants to. What moves it along is more people and more places, and the pricing page lists exactly what each plan holds.

Free, and it stays free

Free

What one department gets without paying

A booking page for the service, on its real hours
A working week for each person on the team
Rooms and equipment booked alongside people
Bookings pushed into the calendar you already run
Two-way sync back from that calendar

Start free

As it spreads

Paid plans

What the paid plans add

Two-way sync, so a booking made in your calendar shows here too
Reminders by email and text before the appointment
Bookings that arrive as a request to be accepted
More people, and more departments or sites

See what each plan includes

Works with what you already run

Connect scheduling to the tools your team already relies on

Keep what already works

Keep using the calendars and meeting tools your team already knows. Connect supported integrations, then share your Picktime Booking Page through your website, emails, or other channels where people schedule appointments.

All the integrations →

Scheduling Does Not Have to Stay at a Desk

Use Picktime in your phone's browser or through its iOS and Android apps. Your team can check schedules and manage appointments even when they're away from their desks.

The Picktime app →

Questions

Scheduling for larger organisations: common questions

Can one department start with Picktime before a company-wide rollout?

Yes. Picktime's enterprise scheduling software lets you start with one department without moving the entire organization to a new system. Set up your services, team availability, and booking page to accept appointments online. Your organization may still require IT, security, or procurement approval before your department begins using it.

How do we expand Picktime when another department joins?

You can expand your Picktime setup by adding more team members, services, and locations as other departments join within your account's limits. Assign staff to the appropriate services and locations, and manage their access through roles and permissions. For larger rollouts with special requirements, contact Picktime support to discuss the right setup.

How many team members can Picktime support in a larger organization?

Picktime supports both small departmental teams and larger scheduling setups. The Free and Starter plans include up to three team members, while Pro starts with ten and supports expansion up to 100. Organizations requiring more than 100 team members can contact Picktime support to discuss their requirements.

How can we control which schedules team members can access?

Picktime's Team Management includes Owner, Admin, and Team Member roles with different access levels. You can also create custom roles on Starter and Pro to control permissions for calendars, customers, services, payments, and other settings. This helps you give employees access based on their responsibilities instead of providing everyone with the same permissions.

Will Picktime work with the calendars our organization already uses?

Yes. Picktime supports calendar sync with Google Calendar, Outlook, Microsoft 365, Exchange, and iCloud. The free plan includes one-way calendar sync, while the starter and pro support two-way sync. With two-way sync enabled, connected calendar events can help keep availability accurate and reduce overlapping appointments across your team's schedules.

Can teams book meeting rooms and equipment alongside appointments?

Yes. Picktime's Rooms & Equipment feature helps departments manage meeting rooms, shared equipment, and other bookable resources. You can set resource availability, manage schedules, and associate resources with services that require them. This helps employees see which rooms or equipment are available when scheduling appointments.

Can managers approve appointment requests before they are confirmed?

Yes. Picktime's Approve Bookings feature allows authorized team members to review booking requests and approve or reject them before confirmation. This feature is available on Pro. However, bookings paid for through the online Booking Page are automatically confirmed, so departments requiring approval should review how that workflow fits their needs.

Does Picktime support single sign-on for enterprise teams?

Yes, Picktime lists single sign-on (SSO) under its Pro plan. However, its pricing page specifies that SSO is automatically enabled for businesses with 100 or more team members. If your organization needs SSO for a smaller department or uses a particular identity provider, contact Picktime support to confirm availability and compatibility before deployment.