Every Clinician Has Their Own Schedule
Each clinician has their own availability and services. Patients can book only the services that the clinician offers during their available hours.
Clinic · Own sessions · Per personFree Patient Scheduling Program for Growing Healthcare Practices
Running a healthcare practice means managing more than patient appointments. Each clinician has different working hours and services, while consultation rooms and equipment need to be available at the right time. Picktime's patient scheduling program helps patients book appointments online based on availability, while your front desk handles bookings that need personal attention.
One practice, three clinicians
Dr BowenMon, Tue, Thu · Room 2Bookable
Ms ReidWed–Fri · Room 1Bookable
DeskBooks and moves, does not configureRole
Each clinician
Own hours
One page carrying all of them
The room
Held with them
Or the slot is not offered
The desk
Books and moves
Without configuring anything
Is this you
Keep Every Part of Your Practice on Schedule
Written for a practice or a group rather than for a single practitioner. If you work alone, or if what you need is one clinic’s day-to-day diary, both of those pages are linked at the foot.
Front Desk Staff Manage Bookings. Clinicians Focus on Care.
Reception staff may need to book appointments for clinicians across different departments. Set permissions in Picktime's patient scheduling program so they can manage the bookings they are responsible for without giving them access to every schedule or setting.
Desk · Books, not settings · RoleSchedule Rooms Alongside Clinicians
A consultation may need both a clinician and an available room. With Picktime's Rooms & Equipment feature, you can schedule the required resources alongside staff appointments.
Room · Held with them · TogetherA second location or new clinic hours
Picktime's healthcare scheduling software lets you add another location when your practice expands, then assign the team members, services, and resources that belong there.
Sites · Their own hours · Paid planThe structural cost
Take Routine Bookings Off the Desk
When patients rely on the front desk for every appointment, busy phone lines can slow things down. Reception staff have to answer calls, check clinician availability, and manage bookings while helping patients at the clinic. Meanwhile, patients who need to book, reschedule, or cancel may have to wait for someone to respond.
That is where patient appointment scheduling software helps. Patients can book, reschedule, or cancel online based on each clinician’s availability, while rooms stay available for the appointment. Your front desk can then focus on the calls and patients who actually need help.
Ring
A new patient calls at nineReception is mid-check-in.
Voicemail, and they book somewhere else.
Move
Two people want a different timeBoth leave a message.
Neither is called back before lunch.
Empty
A late cancellationNobody has a minute to refill it.
A clinician’s hour, paid for, with nobody in it.
Dr Bowen
BookableMon, Tue, Thu · Room 2
Ms Reid
BookableWed–Fri · Room 1
Desk
RoleBooks and moves, does not configure
One narrow point, three ways of failing, and none of them a mistake anybody made.
What a practice needs from it
Let Patients Book, Change, and Manage Their Visits
With Picktime's patient scheduling software, patients can view available appointment times and book online without calling the front desk.
BookedWith Dr BowenConfirmed
Patients book the right clinician
Each clinician can have their own availability and assigned services, so patients can choose from the options your practice offers through Picktime's online patient scheduling software.
Schedule Rooms With the Services That Need Them
Link a service to the resource it needs, such as a consultation room or equipment, so the resource is part of the availability you manage.
Patients can reschedule or cancel
When enabled, appointment confirmation emails include links that let patients reschedule or cancel online, based on your practice's booking rules.
Collect Appointment Details Before Each Visit
Use Picktime's Intake Forms to ask patients relevant questions when they book. Their answers are saved with the appointment details, so authorized staff can review them before the visit.
Who sees what
Keep Access Right Where It Belongs
Everyone has a different job to do. The staff taking the booking, the clinician providing the care, and the person managing the practice all need different access. In Picktime's patient scheduling program, roles decide who can see the full schedule, who sees only their own day, and who can change settings.
With Picktime’s Intake Forms, you can ask patients to provide relevant information when booking, such as the reason for their visit or details your practice needs before the appointment. Their responses stay with the appointment details, helping your team prepare ahead of time. Before collecting sensitive health information, confirm that Picktime meets your practice’s privacy, security, and regulatory requirements.
As the practice grows
More Clinicians and Resources, More to Keep in Sync
As your practice grows, Picktime's patient scheduling program helps you manage additional clinicians, consultation rooms, equipment, and locations within your scheduling setup.
-
Set each clinician's working hours and assign the services they provide. With Picktime's medical appointment scheduling software, your front-desk team can manage appointments and view schedules in the Online Calendar.
-
Add consultation rooms, treatment rooms, medical equipment, and other resources to Picktime. Link resources to the services that need them so your team can manage room and equipment availability alongside staff appointments.
-
Manage multiple clinic locations within one Picktime account, with team members, services, and resources assigned to the appropriate locations.
What it costs
Free forever, and priced by clinicians, rooms and sites
The free plan is a plan rather than a trial. What separates the plans is scale (how many people, rooms and places), not how many patients you see.
Free, and it stays free
Free
What a small practice gets without paying
- A booking page carrying each clinician’s own hours
- Patients book, move and cancel it themselves
- Rooms held alongside the person
- Email notifications on every booking
- Reminders before the appointment
As the practice grows
Paid plans
What the paid plans add
- Reminders by email and text, which is what cuts the silent no-show
- Extra questions on the booking form
- Card payments as well as PayPal
- More clinicians, more rooms and more sites
Works with what you already run
Keep the calendar and meeting tools your practice already uses
Keep Appointments Connected to Your Calendar
Connect supported calendars so clinicians can keep track of their Picktime appointments alongside other events. With two-way calendar sync enabled, Picktime's patient scheduling program can reflect busy times from connected calendars in booking availability. If your practice collects payments online, Picktime supports PayPal, Stripe, and Square, depending on your plan.
Google Calendar
Outlook
Exchange
Zoom
Stripe
It Works Between Patient Visits
Clinicians and front-desk staff can use Picktime in a mobile browser or through its iOS and Android apps to check appointments and manage schedules while away from their desks.
Questions
Scheduling software for healthcare: common questions
Is there a free patient scheduling program for small clinics?
Yes. Picktime's Free plan includes a patient scheduling program with an online booking page, unlimited appointments, and an online calendar. It supports up to three team members, three resources, and two locations, helping small clinics manage appointments without a paid subscription. For the latest plan features and limits, see Picktime pricing.
Can patients choose a specific clinician when booking online?
Yes. Picktime lets patients choose an available clinician when booking through your Booking Page. Each clinician can have their own working hours and assigned services. You can also share clinician-specific booking links on supported plans, making it easier for returning patients to schedule appointments with their preferred provider.
Can clinics schedule a consultation room along with a clinician?
Picktime's Rooms & Equipment feature lets clinics manage consultation rooms and equipment alongside clinician appointments. You can link a room or resource to the service that requires it. Picktime considers the resource's availability when scheduling that service, helping prevent conflicts over shared rooms and equipment.
Can front-desk staff book patients without full administrator access?
Yes. Receptionists can add patient appointments directly through Picktime's Online Calendar. You can assign custom roles that allow them to manage bookings without changing unrelated account settings. Custom roles are available on Starter and Pro, helping your front-desk team handle appointments with appropriate access permissions.
Can patients cancel or reschedule appointments without calling the clinic?
Yes. Picktime allows patients to cancel or reschedule appointments through links in their confirmation emails when those options are enabled. You can configure cancellation and rescheduling rules to control when changes are allowed. This reduces routine calls to reception and helps keep appointment schedules updated.
Can Picktime send automatic reminders for patient appointments?
Picktime can send automatic email and SMS reminders before scheduled patient appointments. You can configure reminder settings to determine when patients receive notifications. Email and SMS reminders are available on Starter and Pro, with SMS subject to credit limits. This helps clinics remind patients about upcoming visits without making individual calls.
Can clinics collect patient information before an appointment?
Yes. Picktime's Intake Forms let clinics collect appointment-specific information when patients book online. You can ask relevant questions, and the responses are saved with the appointment for authorized staff to review. Intake forms are available on Starter and Pro. Confirm your privacy and regulatory requirements before collecting sensitive medical information.
Scheduling for Different Healthcare Practices
TherapistsSolo practitioners and small therapy practices managing their own appointments.
Clinic SchedulingClinic scheduling software for managing appointments, clinicians, and resources in one shared schedule.
Multi-locationSeveral healthcare locations, each with its own team members, services, and resources.Less Time on Calls. More Time for Patients.
Patients can book appointments online while you focus on care. Get started with Picktime for free, forever, with no credit card required.