Let volunteers sign up for scheduled sessions and help the public book appointments online. Picktime brings both types of bookings into one calendar, with a free plan to get started.
Places
Counted
Until the slot is full
Volunteers
No account
Nothing to sign up for first
The form asks
What you set
Nothing you did not choose
Charities, nonprofits, and community organizations often manage volunteer sign-ups alongside public appointments. If you manage bookings for a church building, explore our church scheduling solution below.
Volunteer availability can change every week. Share upcoming volunteer sessions through your Picktime booking page and let people sign up when they’re available, without the endless back-and-forth.
Helps · When they can · Signed upSomeone booking an advice appointment or collection slot should be able to follow a link and book. A free booking page makes that possible without another account to create.
Public · Uses a link · No accountA drop-in, delivery round, or group session can have a set capacity. Once the available places are taken, there are no more spots to book. You can start with the free plan and add more as your needs grow.
Places · Counted · ClosesMore limited-place sessions, more coordinators, and additional locations are where the scheduling setup starts to grow. Picktime’s free volunteer scheduling app gives you a way to start and plans that expand when you need more.
Waiting · Freed places · Top planOrganizations that rely on volunteers need a schedule that reflects when people can actually help. Instead of collecting replies through messages, use volunteer scheduling apps like Picktime to publish bookable sessions and let people choose when they can participate.
The work gets harder when everything runs through messages and spreadsheets. Someone has to ask who is still available, update the schedule, and keep track of what is covered.
Picktime’s free volunteer scheduling software keeps availability and bookings in one place, so the coordinator does not have to manage every change manually. You can start free and keep the schedule simple as your organization grows.
You can also use the same booking page for public appointments. Publish the times people can book and let them choose a slot themselves. With a free volunteer scheduling app, volunteers and the public can book without creating an account.
A rota assembled from a month-old listHalf of it has changed since.
It is wrong the week it is needed.
Messages asking who can still do SaturdaySent one at a time.
An evening a week, every week.
A session with nobody on itNobody could see it was uncovered.
It runs short, or it does not run.
Food bank · 3 places
Drop-in desk · 2 places
Delivery round · 4 places
One person carrying the whole thing, and no way for anybody else to help carry it.
These four features help volunteers choose sessions, track available spots, and make it easier for the public to book services and share important details.
Publish the sessions that need covering and let volunteers choose what fits.
Give each class or session a capacity. Once those places are taken, the session is full.
An advice appointment, collection slot, or other service can be published through your free booking page. People choose an available time from the link instead of waiting for someone to reply. Picktime’s booking page shows people the appointment times you make available.
Use intake forms to collect information alongside a booking when your service needs it. Picktime’s supports both booking-specific and customer-specific additional fields.
The biggest risk is not having too many coordinators. It is having only one. Roles let you decide who can manage the whole schedule and who has a narrower view. That means another coordinator can step in without being given every setting and permission. Picktime’s free app for scheduling supports custom roles and permissions for managing access across the account.
The booking information people submit can also be stored with their customer record. If your organization has specific requirements for handling personal information, review those requirements before configuring your booking process.
Start with the sessions and public services you run today. As your organization grows, Picktime can support more team members, Class Bookings, and locations from one account.
Publish a class or session with a set number of spots and let people book from your booking page. This is where most organizations start.
If someone cancels, the class waitlist can offer the open spot to someone already waiting. Picktime class waitlists are available on the Pro plan.
Give each location its own schedule and availability while managing the wider operation from one account.
There is no end date and no card. The plans count sessions, people and places. They do not count the number of volunteers you have or the number of people you serve.
Free
Paid plans
Your Picktime Booking Page makes it easy for volunteers to sign up for sessions and for the public to book appointments online, without having to contact your coordinator. Share it from your website, email, social posts, or anywhere else people already find your services. Picktime’s free booking also connects with calendars and other tools through its integrations.
Picktime’s free booking system works in a phone browser and has iOS and Android apps, so coordinators and session leaders can check bookings and attendees wherever they are.
Create volunteer sessions as class bookings in Picktime, set their dates, times, and capacity, and publish them through your booking page. Volunteers can choose an available session and sign up online. Your coordinator can review bookings in one schedule instead of collecting responses through messages or spreadsheets.
No. Volunteers can sign up through your organization’s Picktime Booking Page without creating an account or downloading an app. They can open the booking link on their phone or computer, choose an available session, and enter their details. This makes registration easier for both regular and occasional volunteers.
Your organization can create public-facing services in Picktime and share its booking page with people who need appointments. Visitors can choose an available time for an advice session, consultation, or collection without contacting your office. Their bookings appear in your organization's schedule, helping coordinators manage appointments in one place.
Picktime lets you set a maximum capacity for each volunteer session using Class Bookings. As volunteers sign up, the available places are reduced. Once a session reaches its capacity, additional regular bookings are stopped. You can also use Capacity & Waitlists on the Pro plan to manage interest in full sessions.
Yes. Picktime's Intake Forms let you ask volunteers or visitors for additional information when they book, such as the purpose of their visit or session-specific requirements. Their answers are saved with the booking, so coordinators can review the details before the appointment or session. Intake Forms are available on Starter and Pro.
Picktime supports email notifications and automatic reminders to help volunteers stay informed about their bookings. The free plan includes email notifications, while Starter and Pro offer email and SMS reminders with configurable timing. This helps coordinators communicate upcoming sessions without having to send individual reminder messages.
Your coordinator can manage a volunteer's booking in Picktime when their availability changes. Where applicable, you can also include cancellation or rescheduling links in confirmation emails, allowing volunteers to make changes according to your booking settings. This helps keep session availability accurate and makes it easier to identify places that need filling.
Yes. Picktime offers free volunteer scheduling software with an online booking page, unlimited appointments, email notifications, and support for up to three team members and two classes. Nonprofits can start accepting volunteer sign-ups and public appointments without a paid subscription. For the latest plan features and limits, see Picktime pricing.
Make it easy for volunteers to get involved! With Picktime’s free volunteer scheduling software, share available sessions, manage sign-ups, and let people book online. Get started free, no credit card required.
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