Picktime's interview scheduler helps recruiters coordinate interviews without endless emails. Set each interviewer's availability and share a Booking Page where candidates can choose an available time. Hiring managers can focus on their interviews instead of coordinating every appointment.
Interviewers
Own week
A working week each
One link
No account
Candidates use it and nothing else
The form asks
What you need
Whatever you need to know first
Picktime helps recruiting teams manage interviewer availability, candidate bookings, and team permissions in one place. Recruiters can coordinate interviews across team members, while hiring managers can keep track of their own schedules. Candidates can also choose available interview times through your booking page.
Recruiters need to coordinate interviews across the team, while hiring managers focus on their own schedules. With Picktime's Team Management roles and permissions, admins can control what each team member can access and manage.
Users · Two kinds · One pageInterviewers can manage their working hours, breaks, and availability. Recruiters then schedule against the time those team members have made available.
Manager · Hours only · TheirsA recruiting coordinator may need to manage appointments for several interviewers, while an interviewer may only need access to their own schedule. Picktime lets admins assign roles and permissions based on each person's responsibilities.
Sees · By role · SetCandidates and interviewers may be in different locations. Picktime's interview scheduler app supports time zone conversion, helping candidates view available interview times in their local time zone when the feature is enabled.
Zones · Their clock · Paid planAn interview can get delayed by a simple scheduling problem. A recruiter asks a hiring manager for available times, waits for a reply, and then shares those options with the candidate. By the time the candidate responds, some of those slots may already be taken.
Recruiters may be working from availability that a hiring manager shared earlier, not what is open now. When several interviewers need to attend the same meeting, the recruiter also has to confirm a time that works for everyone.
An interview scheduler helps recruiters offer times based on interviewer availability. With Picktime, they can share a Booking Page so candidates choose an available interview slot. For panel interviews, recruiters can coordinate a time that works for every participant before making it available to candidates.
Three times proposed to a managerAnswered a day and a half later.
Two of them have gone by then.
The candidate replies on WednesdayThe remaining slot has been taken.
Start again, from the beginning.
They accept somewhere elseSomewhere that talked to them on Tuesday.
It looks like a candidate who lost interest.
Two managers · Tue, Thu
One manager · afternoons
All three free · Thu 14:00
The interview may take 30 minutes. Getting everyone there can take much longer.
Each one removes a round of asking, and none of them requires a hiring manager to do anything except keep their own hours honest.
Give recruiting staff the permissions they need to manage bookings across the relevant team members.
Team members can set their working hours and breaks in Picktime's interview scheduling software. Recruiters can then use that availability to schedule interviews without repeatedly asking for open times by email.
Share your Picktime Booking Page for online interview scheduling so candidates can choose an available time without coordinating every slot through email.
For panel interviews, recruiters can review each interviewer's availability, agree on a common time, and make that slot available to the candidate.
Hiring teams often have interviewers with different schedules and responsibilities. Recruiters need to coordinate these appointments, while hiring managers need to know when their interviews are scheduled. Without an interview scheduling tool, managing everything through separate emails and booking links can make coordination harder.
That’s where Team Management helps. Admins can assign scheduling permissions based on each person's responsibilities. Recruiters can be given access to manage the relevant appointments, while hiring managers can focus on their own schedules and availability.
Recruiters can create services for different interview stages, set their durations, and assign the relevant interviewers. Hiring managers can keep their availability updated, while recruiters manage bookings using the permissions assigned to them. This helps everyone stay organized without giving every team member the same level of access.
A hiring surge costs nothing extra. What moves you along is more people interviewing and more places doing it from.
With Picktime's interview scheduler, add your interviewers, set their working hours, assign them to the relevant interview services, and share your booking page with candidates.
Enable Timezone Conversion to help candidates view available interview times in their local time zone.
Manage interviews across Multiple Locations in Picktime. Assign interviewers to the relevant locations and set their working hours so candidates can choose available times.
Nothing counts candidates or interviews. The plans count people and places, which is the only thing about a hiring team that changes what the software has to do.
Free
Paid plans
Connect supported calendars with Picktime's Calendar Sync so interviewers can keep track of appointments alongside their other events. For virtual interviews, configure a supported Virtual Meetings integration to generate meeting links for bookings at the relevant virtual location.
Recruiters and interviewers can use Picktime's interview scheduler in a browser or through its iOS and Android apps to check upcoming appointments and manage bookings while away from their desks.
Give candidates access to available interview times instead of coordinating every slot by email or phone. With Picktime, you can set interviewer availability and share an online booking page or booking link so candidates can choose from the times you make available.
Not necessarily. Your recruiting team can set up interview services, availability, and bookings, while individual hiring managers can have separate logins when they need access to their own schedules. Candidates can then book against the availability your team has set rather than asking each hiring manager to arrange times manually.
For panel interviews, recruiters should confirm a common time for all participating interviewers before offering it to candidates. Picktime can then help manage the candidate booking through the Booking Page.
Yes. Picktime's Timezone Conversion lets candidates view available interview slots in their local time zone. When automatic time-zone switching is enabled, Picktime can detect the candidate's time zone and adjust the displayed times accordingly.
Candidates can book directly through the online booking page, and you can choose whether login is required for bookings. If you do not enable the login requirement, candidates can use the booking flow without being forced to sign in first.
The right interview scheduler should fit the way your hiring team actually works. Useful capabilities to consider include candidate self-booking, interviewer availability, time-zone handling, team access, calendar management, rescheduling, and support for virtual interviews; Picktime provides these types of scheduling tools for recruiting teams.
In hiring, “30-60-90” usually refers to a 30-60-90 day plan rather than an interview scheduling rule. A candidate may outline what they would aim to learn during the first 30 days, contribute during the next 30, and accomplish or take ownership of by around 90 days.
There is no single universally accepted set of “5 C’s” for interviewing; different employers and hiring frameworks use the term differently. If your organization uses a 5 C’s framework, define the five criteria clearly so interviewers evaluate candidates against the same expectations rather than relying on different interpretations.
Yes. Picktime can include rescheduling links in booking confirmation emails, allowing candidates to change their booking according to the rescheduling rules you set. You can also control how close to the interview a candidate is allowed to make a change.
Yes. Picktime supports video meeting integrations, including Google Meet and Zoom, for online interviews. Meeting details can be connected with the scheduled interview so candidates have the information they need to join remotely.
Yes. Picktime's intake forms let you collect relevant information from candidates when they book an interview. Their answers are saved with the appointment so your recruiting team can review them before the interview.
Set interviewer availability, share your Picktime Booking Page, and let candidates choose an interview time that works for them. Get started with Picktime.
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